Virtual Conferences

Virtual conference with myCPE is enveloped around a theme or subject or driven towards a particular audience, and is designed to be more collaborative; with a tremendously interactive agenda, panel discussions, and offers all participants being able to turn their web cameras on and participate more actively. The virtual conference offers multiple sessions over a longer time frame of more than 8 hours. Virtual conferences help build a community or initiate networking opportunities.

Virtual conference with myCPE is enveloped around a theme or subject or driven towards a particular audience, and is designed to be more collaborative; with a tremendously interactive agenda, panel discussions, and offers all participants being able to turn their web cameras on and participate more actively. The virtual conference offers multiple sessions over a longer time frame of more than 8 hours. Virtual conferences help build a community or initiate networking opportunities.

With things moving online at a pace like never before, lead generation opportunities have accelerated multifold on digital platforms. The audience always looks forward to an experience equivalent to an in-person conference without having to leave their screens or risk their lives and this is exactly where Virtual conferences come into the picture. Nevertheless, bulk CPE/CE is the icing on the cake.

We are often asked about the possibility of doing webinars Live Virtual Conferences or both. Live Webinar and Live Virtual conference, both options offer similar features and functionalities but have some key differences as enumerated below:

A ‘webinar’ is a simple web-based interface that enables attendees to watch and listen to a presenter via webcam and interact by asking questions. It usually provides good viewer engagement options, such as live chat or polls, QNA, and are often delivered Live or are pre-recorded.

Live Virtual conferences on the other hand are enveloped around a theme or subject or driven towards a particular audience, and are designed to be more collaborative events, with more interactive agenda, panel discussions, and offers all participants being able to turn their web cameras on and participate more actively. The virtual conference offers multiple sessions over a longer time frame ranging between 8 hours to 3 days. Virtual conferences set out to emulate the physical event with all the engagement, interaction, and involvement that you would find at an in-person session.

There are many use cases where a virtual conference might be a better fit than a webinar. To best understand where a virtual conference might be better suited you first have to consider your goals. What are you hoping to achieve from this event? If the answer is to create high levels of engagement, build a community, or initiate networking opportunities, then you should opt for a virtual conference. If you’re more focused on sharing expert information and knowledge or having high attendance levels, a webinar would be the more appropriate choice.

A virtual conference is structured significantly differently from the traditional trade shows and events. The design of a virtual conference is such that it enables you to have direct interaction with your audience. Typically, the structure of a virtual conference can include;

• Opening Session and Introduction.
• CPE sessions.
• Keynote session.
• Networking between the sessions.
• Interactive Lunch Break.

Vote of Thanks and Presenter Acknowledgement.

There are two types of dedicated virtual conferences.

1. Public Conferences : Private conferences are an “Invite only” closed event like an annual event where myCPE will take care of complete end-to-end registration, reminders, attendance report, CPE certificates i.e. completely tech backbone of the event.
2. Private Conferences: A public conference is a dedicated event, open for the public where anyone can register according to their interests.

• Private conferences are an “Invite only” closed event like an annual event, that is held only for your particular contacts like your employees, existing clients, prospective clients, and other stakeholders of the organizers/ company, and not invitees are not allowed. Here myCPE does not market this private conference to get you, new attendees. myCPE will take care of complete end-to-end registration, reminders, attendance report, CPE certificates i.e. completely tech backbone of the event. Here we charge a fixed fee and an attendee fee.
• A public conference is a dedicated event, open for the public where anyone can register according to their interests. myCPE markets the conference and helps you get attendees. Here in the public conference, we charge only an attendee fee and share the attendee information with you.

• Yes, you can host Internal Virtual Events using the myCPE platform in 2 forms. You can either go for a private event where we shall provide you with our platform and shall get your event approved for Continuing Education Credits. The marketing, sponsorship, etc. shall all be managed by you.
• On the other hand, you can host a Public Virtual Event of up to 8 hours and we shall get it approved for Education Credits. We shall also market these events through email campaigns, social media, and other organic methods. You will get a detailed list of attendees (along with personal, engagement, and feedback details) at the end of the event. Public Virtual Events are another interactive way to engage with your audience and generate quality leads for your business.

• myCPE will get your private conference approved for continuing education. We have more than 10,000 hours of approved content on our platform. We have our in-house content team who will verify your content against requirements that are set by authorized bodies to acquire credit.

• Moreover, around 99% of the time, the content provided by the creator gets approved as it is, because the definition of continuing education as per authorized bodies is very wide. However, in case of any specific requirements, we shall guide you on the same well in advance.

• In Person Conferences (Private) are actually happens where attendee can physically be present in person for the event.

• myCPE shall be responsible for getting approval for continuing education for the event, registrations, reminders, payment collections, generating certificates and providing overall back bone to the event.

• Whereas, sponsors of the event will be responsible for arrangement of event as per agenda, handling the logistics, management at venue, moderator, speakers, etc.

• We shall charge $20 per attendee. You can fix the price for the event at your own discretion, we shall collect the payment and remit you after deducting 5% towards processing fees.

At myCPE, you can become a sponsor and avail the following benefits:

• A dedicated 60 minutes session will be available for you to present your content and promote your product/service.

• Homepage Branding - conference banner will be displayed at myCPE homepage indicating your sponsorship.

• A video about you along with a call to action will be created and posted on the conference page.

• Acknowledgment in the Keynote Session will be made by the speaker.

• Pre-session Sponsor Announcement will be done before your session.

• In Chat Promotion would be done by our moderators with messages containing a link to call to action.

• In-Break Networking is an opportunity for you to directly interact with your audience apart from the session.

A complete Attendee Report will be shared with you containing details like Name, Email, Phone No., Firm Size, Name of Company, Feedback, etc. post-conference.

Pricing for the conferences depends on the type of the conference. We have enlisted the pricing on the conference page. Link: https://my-cpe.com/mycpe-sponsorship-information

Marketing and promoting your conference and events is part of our responsibility for the fees that we have received from you. We do targeted marketing through Email Marketing (view sample), Social Media Promotions, and Paid Promotions to our database of users and others. However, you can also promote your webinars on your social media platforms which would help you to get more attendees for your webinars.

Further, our marketing team will provide you with social media collaterals, which you can use to promote your event on social media Like Facebook, Instagram and LinkedIn.

We also provide a referral link to our sponsors which they can use to ask their invitees to register via the link and we do not charge for those registrations.

• You can promote your webinar by sending invites for your webinars using the Referrals Tab available in your Speaker Panel. We will provide you with access to a speaker panel with login credentials as soon as you Sign up with us.
• Our Marketing Team will send you a unique Referral link for every webinar, you can use that unique link to promote your event as well.
• Our Marketing Team will also provide you with social media collaterals of every event, which you can use to promote your event as well.

We will not be charging you for those attendees who register via your Referral Invites or Link.