Data Security at MYCPE ONE: A Comprehensive Overview of Our Precautions
In the digital age, data security in accounting is of paramount importance, especially in industries dealing with sensitive information. At MYCPE ONE, we understand the significance of safeguarding our clients' data and maintaining their trust. Our data security policy rests on three pillars: People, Process, and Practices. Our stringent data security practices minimize risk and we’re proud to say that we haven’t had any data breaches in our 8+ year history!
People
Our workforce is not only qualified and experienced but also deeply committed to maintaining confidentiality. We have a dedicated IT team that constantly monitors our systems, ensuring early detection of any anomalies. Our employees are chosen after rigorous background and reference checks, instilling trust right from the hiring process. With a team possessing profound knowledge of US accounting and major accounting software, you can rest assured that your data is in capable hands.
Process
Our data security practices adhere to the ISO 27001 standards – a globally recognized benchmark for information security management systems. This certification underscores our commitment to robust policies that safeguard client data. We follow stringent non-disclosure contracts during employment commencement, ensuring that confidentiality is ingrained in our culture. Our paperless operations minimize the risk of physical breaches, and our comprehensive policies guarantee airtight data protection.
Data Protection Practices
Our physical infrastructure is designed to maintain maximum accounting data security. We employ 24x7 CCTV surveillance and access restrictions through key card systems. To prevent unauthorized data transfers, we disable USB and data transfer devices, and prohibit the use of mobile devices, pens, papers, and printers in operational areas. Controlled internet access, blocked social media and e-commerce websites, and restricted access to personal emails further enhance data security in accounting. Multi-layer authentication, strong firewalls, and 256-bit SSL encryption fortify our digital realm.
Check out our video to see how we maintain accounting data security and privacy
Additional Layers of accounting security
MYCPE ONE's commitment to data security in accounting goes beyond the basics. We have implemented various practices to create a multi-faceted defense against potential threats:
Data never leaves your office:
MYCPE ONE’s offshore team operates through remote systems. This innovative method minimizes the risks associated with data breaches, safeguarding the confidential information of the firm's clients. By allowing the offshore team to work on remote systems, the actual data remains secure within the firms premises, untouched by the geographical location of the team. This approach not only demonstrates a commitment to data privacy but also ensures a seamless workflow while upholding the highest standards of accounting data security for client data.
SOC Type II Certifications:
MYCPE ONE's SOC Type II certifications ensure the accounting security of clients' data by demonstrating the company's commitment to robust internal controls and data protection practices. Through an extensive audit process, MYCPE ONE proves that its systems, processes, and procedures meet stringent standards for data security in accounting, availability, processing integrity, confidentiality, and privacy. This includes comprehensive measures such as access controls, encryption, regular monitoring, and risk assessment, assuring clients that their data is handled in a secure environment and minimizing the risk of unauthorized access, data breaches, and other potential vulnerabilities.
ISO 27001:2013 Certification:
ISO 27001:2013 certification ensures robust cybersecurity in accounting of client data through a comprehensive framework of internationally recognized information security standards. By implementing stringent risk assessment, management protocols, and controls, MYCPE ONE establishes a systematic approach to identifying, mitigating, and managing security risks. This includes encryption, access controls, regular audits, and employee training to maintain the confidentiality, integrity, and availability of client data, thereby fostering a secure environment for sensitive information.
GDPR Compliance:
The EU General Data Protection Regulation (GDPR) ensures the accounting data security of clients' data by imposing strict guidelines on how organizations collect, process, store, and protect personal data. It mandates that businesses implement robust security measures, including encryption and access controls, to safeguard client information from unauthorized access, breaches, and cyber threats.
GDPR also enforces transparency by requiring clear and concise privacy policies, obtaining explicit consent for data processing, and giving clients the right to access, rectify, or erase their data. By enforcing these regulations, GDPR aims to establish a comprehensive framework that safeguards clients' data and upholds their privacy rights in the digital age. To learn more about our GDPR compliance, contact our Data Protection Officer (DPO), Mukund Patel, at mukund.patel@entigrity.com.
Strong Password Policy:
Undoubtedly, passwords are the primary barrier preventing unauthorized access to information, while robust encryption guarantees the safety of your confidential data. These measures are also effective in preventing data mishandling. Implementing a strong password policy establishes this layer of cybersecurity in accounting, making it imperative to have a directive that enforces regular password updates. At MYCPE ONE, we define stringent criteria for employee passwords, encompassing factors like length, complexity, and unpredictability, further enhancing this security protocol.
What our clients have to say about our data security policy?
Conclusion
At MYCPE ONE, data security is not a mere formality but a steadfast commitment embedded in our core values. Our People, Process, and Practices synergize to create an impregnable fortress around your data. With a dedicated team, robust processes, and stringent practices, we have consistently upheld our promise of safeguarding sensitive information. Our certifications and compliance measures provide you with tangible proof of our dedication to data security. Partner with MYCPE ONE, where your data's protection is paramount.
To enhance data security in accounting firms, implement strong access controls by utilizing role-based permissions and multi-factor authentication for all employees. Regularly update and patch software systems to prevent vulnerabilities. Encrypt sensitive data both in transit and at rest using robust encryption protocols. Conduct frequent cybersecurity training for staff to raise awareness about phishing attacks and other potential threats, fostering a security-conscious culture.
Data security is crucial in accounting for several reasons. First, accounting involves handling sensitive financial information, including personal and company financial records. Breaches could lead to identity theft, fraud, or unauthorized access to critical financial data. Second, maintaining data integrity ensures accurate financial reporting, preventing errors and misstatements that could lead to legal and financial repercussions. Third, regulatory compliance, such as the SOC type II certifications General Data Protection Regulation (GDPR) and the ISO 27001:2013 Certification, requires the protection of personal and sensitive information. Lastly, safeguarding data builds trust with clients, stakeholders, and regulatory bodies, fostering a reputation of reliability and professionalism.
Data security in accounting can be breached through various means, including cyberattacks such as phishing, malware, and ransomware, which can compromise sensitive financial data. Human error, like improper handling of physical documents or sharing login credentials, also poses a threat. Additionally, inadequate security measures, such as weak passwords or outdated software, can make accounting systems vulnerable to unauthorized access and data breaches.
Christopher Rivera, Chris serves as a Director of Client Relations and Business Development at Entigrity. He is an expert at leading and managing teams actively from the front. His expertise in sales, training, coaching, mentoring and influencing combined with his competitive nature makes him a strong leader. Chris has traveled through the length and width of the country and has spoken with more than five thousand CPAs, understanding their challenges and limitations. On the grounds of that, he can now easily provide opinions and solutions that can be immensely helpful to the professionals. He has also represented Entigrity at a number of major accounting conferences and networking events.
Christopher Rivera
