Outsourced Accounting: A Guide for Accounting Firms

Accounting and CPA firms in the U.S. are continuously looking for innovative strategies to boost efficiency, cut costs, and provide enhanced services to their clients. An approach that really took off with IT and is now prevalent in the accounting industry is outsourced accounting solutions.  

In this comprehensive guide, we will dive into the world of outsourced accounting for CPA firms, examining its benefits, challenges, and best practices. 

Introduction

We quickly begin by discussing accounting outsourcing. This practice of entrusting specific accounting tasks or processes to external service providers has become a transformative approach for many CPA firms. It enables them to streamline operations, tap into specialized expertise, and refocus on their core strengths.  

However, the decision to embrace outsourcing should be well-informed, weighing the advantages against potential challenges.   

The 2023 Deloitte survey revealed that the top objectives of outsourced accounting are “Cost Reduction” and “Standardization and Efficiency of Processes.” Firms no longer have to hire in-house employees for routine and small tasks. Instead, they can simply outsource their functions while the in-house team can focus on core business. This can save costs but, more importantly, increase the firm's efficiency.   

While these two are the most preferred benefits of outsourced accounting services, they are not the only benefits. Outsourcing accounting brings more benefits to the table.  

What Is Outsourced Accounting?

Outsourced accounting occurs when a business hires external professionals to handle accounting tasks such as bookkeeping, payroll, tax filing, or financial reporting. Basically, outsourced accounting provides:

• Cost-effective alternative to in-house accounting
• Customizable services
• Scalable with business growth
• Access to expert financial insights
• Improves accuracy and compliance

For example, a startup hires an outsourced accounting firm to manage payroll and monthly financial statements. This lets the team focus on product development while experts handle the books.

Types of Outsourcing

In outsourced accounting, the type of outsourcing you choose, local, nearshore, or offshore, directly impacts cost, communication, and collaboration. Each model serves different needs depending on your business goals and budget.

1. Onshore

Local outsourcing means hiring through an agency in your own country. 

It ensures strong cultural alignment, native English communication, and legal clarity. Time zone issues are minimal, which improves team collaboration and accountability.

However, it’s the most expensive option. Hourly rates for U.S. professionals can be significantly higher than nearshore or offshore alternatives.

2. Offshore

Offshore outsourcing means working with professionals in faraway countries, such as India, the Philippines, or Eastern Europe.

This model offers the lowest labor costs, making it attractive for businesses seeking affordable outsourced accounting solutions.

The trade-offs include time zone gaps, language barriers, and limited face-to-face interaction, which can affect project speed and clarity.

3. Nearshore

Nearshore outsourcing involves hiring from countries in close geographic proximity, often sharing similar time zones. In the U.S., this includes Mexico, Colombia, or Costa Rica.

This model balances cost-efficiency and real-time collaboration. It’s easier to align schedules, communicate clearly, and even meet in person if needed.

For outsourced accounting, nearshore teams offer a mix of quality, compliance, and cultural familiarity at lower rates than local hires.

Difference Between Virtual & Outsourced Accounting

Use Cases for Outsourced Accounting Services

1. Startups

Startups need accurate and timely financial tracking to survive and scale. But hiring a full-time accountant early on can strain resources.

This is where remote accounting services offer a lean, cost-effective solution. By outsourcing accounting, startups gain expert support without the overhead of full-time staff.

With CPA outsourcing, startups can streamline the following tasks:

• Maintain updated books with accurate data entry
• Generate and send client invoices
• Track payments and monitor overdue accounts
• File income tax on time
• Analyze cash flow and plan for future expenses

2. E-Commerce Businesses

E-commerce brands face fast-moving financial operations with complex sales channels. 

With remote accounting services, e-commerce businesses can streamline vital financial tasks such as:

• Inventory Management: Track stock levels, automate reorders, and reduce holding costs.

• Sales Tracking: Monitor multi-channel sales data to improve marketing and forecasting.

• COGS Calculation: Ensure accurate profit margin reporting by calculating direct costs.

• Revenue Recognition: Handle complex revenue reporting across platforms and timelines.

• Expense Tracking: Categorize and control spending for better financial decisions.

• Payment Reconciliation: Match payments with orders across various gateways accurately.

3. Healthcare Practices

The global healthcare CRM market is projected to grow at a CAGR of over 14.1% between 2022 and 2028. Software remains the dominant segment, holding the largest share of the market. Here are the use cases for outsourced accounting in the healthcare industry:

• Streamlined Finances: Simplifies bookkeeping, payables/receivables, and tax filings.

• Timely Book Closures: Ensure regular and accurate month-end reporting.

• Cost Reduction: Cut payroll and overhead with accounting outsourcing.

• Regulatory Compliance: Stay updated with healthcare laws and avoid penalties.

• Expert Support: Access specialists offering CFO-level advisory services.

• More Time for Patients: Free internal staff to focus on patient care.

4. Manufacturing Companies

• Bookkeeping: Accurate tracking of transactions, reconciliations, and organized financial data. 

• Accounts Receivable & Payable: Efficient invoicing, collections, supplier payments, and cash flow management.

• Financial Statement Preparation: Outsourced teams create income statements, balance sheets, and cash flow reports.

• Cost Accounting: Analyze product profitability, manage inventory costs, and optimize production expenses.

• Inventory Management: Monitor stock levels, reduce obsolete inventory, and ensure material availability.

• Budgeting & Forecasting: Build financial plans and forecasts using historical and industry data for better decision-making.

• Payroll Processing: Ensure timely, accurate payroll with reduced compliance risk.

• Tax Compliance: Prepare and file taxes in line with industry regulations; identify tax-saving opportunities.

Services Offered Under Outsourced Accounting

Outsourced accounting services provide access to a full suite of specialized financial functions designed to boost efficiency, accuracy, and profitability. Below are the key services businesses can benefit from:

1. Bookkeeping

• Maintains daily financial records.
• Reconcile bank statements.
• Ensures accurate ledgers.

2. Tax Preparation   

• Prepares and files local, state, and federal taxes.
• Minimizing compliance risks and ensuring accurate submissions.

Here’s a guide for more on outsourcing tax preparation.

3. Payroll Processing    

• Manages salaries, tax withholdings, benefits, and direct deposits.
• Timely and compliant payroll.

4. Financial Reporting 

• Delivers accurate financial statements (P&L, balance sheets, cash flows) to evaluate business performance.

5. Strategic Financial Planning   

• Provides expert analysis to create actionable strategies for cash flow, investments, and long-term goals.

6. AP & AR Management  

• Ensures timely vendor payments and client collections.
• Maintains healthy cash flow and reduces errors.

7. Cash Flow Management  

• Analyzes past and projected finances to maintain liquidity, fund growth, and avoid shortfalls.

8. Financial Analysis  

• Offers in-depth insights into profitability and trends, enabling data-driven business decisions.

9. Audit Preparation   

• Organizes financial data to streamline external audits and ensure full regulatory compliance.

10. Regulatory Compliance   

• Keeps your accounting practices aligned with GAAP, IFRS, and other industry-specific standards.

11. Internal Controls  

• Implements checks to prevent fraud.
• Improve financial oversight and operational security.

12. Budgeting & Forecasting 

• Builds and monitors dynamic budgets.
• Forecasting financial performance based on historical data.

13. Cost Management  

• Identifies unnecessary expenses and implements savings strategies to boost profit margins. However, outsourcing for CPA firms is more than just cost savings.

Key  Benefits of Outsourced Accounting Services

1. Access to Specialized Expertise

Partnering with accounting outsourcing experts, CPA and accounting firms gain access to a wealth of experience and knowledge. These professionals are well-versed in the latest industry regulations and best practices, ensuring the accounting work is accurate and compliant.  

2. Focus on Core Services

The Accounting Today raises concerns that only 29% of firms focus on advisory services and 24% on administrative work. One major reason for a firm’s inability to focus on advisory and administrative work is a lack of resources.  

Scaling the team with the best outsourced accounting services is a preferred solution for Accounting and CPA firms to tackle this. Outsourcing routine accounting functions liberates CPA firms to allocate their in-house resources and skills to more value-added services.

3. Scalability and Flexibility

Firms can scale their outsourced accounting services up or down according to their needs. Whether it's handling a sudden surge in workload during tax season or streamlining operations during slower periods, outsourcing provides a cost-effective solution. 

Not only this, but it can also be utilized for seasonal requirements. However, most firms that start using it for that purpose realize its greater value.  

4. Substantial Cost Savings

As discussed above, talent shortage in the accounting field is a headache for firms, and the bigger problem is those who are left with skills demand high salaries.  

By accounting outsourcing, firms can minimize the expenses associated with hiring, training, and maintaining in-house accounting teams.   

5. The Technological Advancement 

Technology and Accounting might sound weird together! But the truth is technology has always been a tough row to hoe for the accounting industry. Accounting is a traditional profession and many of its processes have undergone technological transformations. 

Top accounting outsourcing partners offer technologically adept candidates who are well-versed in the latest accounting and bookkeeping software. Partnering with them allows accounting and CPA firms to undergo a technological revolution within their firms. 

Challenges of Accounting Outsourcing for CPA Firms

By acknowledging the potential backlash and understanding their mitigation strategies, firms can leverage accounting outsourcing as a powerful tool for growth and success. 

1. Data Security Concerns

CPA firms deal with highly sensitive financial information. Entrusting this data to third-party providers raises legitimate concerns about data security and confidentiality. Therefore, it's crucial to select reputable outsourcing partners who prioritize robust security measures. Data breaches are sensitive issues that can cost accounting and CPA firms a lot.  

Before contracting an outsourced accounting solutions partner, review their data security protocols and verify they are ISO, SOC certified, and GDPR compliant.

See how MYCPE ONE ensures data security:

 

2. Quality Concerns

It's often said that you get what you pay for, and this nugget of wisdom holds true in the realm of outsourcing, too. Cheaper services can sometimes be akin to buying a pig in a poke—you think you're getting bacon, but what you really end up with is more like a ham.  

Accounting services outsourcing often presents challenges like sloppy account management, miscalculations, or compliance issues. It's a bit like showing up to a chili cook-off with a can of beans—it's just not what anyone was hopin’ for. 

How to mitigate this? 

It is understandable that some outsourcing companies offer services at cheap rates but with potential risks. However, this risk can be mitigated if you partner with a professional outsourcing company. Leading offshoring providers prioritize quality and reliability. So, it's better for an accounting firm to settle for "pigs in a poke"; instead, they can partner with outsourcing companies. 

3. Unsustainable Savings

Like raiding grandma's secret cookie jar, the initial savings of outsourcing can be sweet, this can be due to inflation, contractual changes, or unintentional but inevitable service increments.  

It's a classic tale of diminishing returns, akin to eating the same meal every single day; the novelty wears off pretty quickly, huh? Unsustainable Savings is also a major reason for accounting outsourcing failures. 

How to mitigate this? 

Proactive partners manage these challenges. How? With their transparent pricing models and contracts, they ensure that outsourcing benefits remain sustainable in the long run.  

4. Language Barriers

Language Barriers are a primary disadvantage of outsourcing accounting services. Communication is the lubricant that keeps the gears of firms running smoothly. Toss a language barrier into the mix, though, and you might find those gears grinding like a rusty bicycle chain.  

How to mitigate this? 

Bridge the language gap by implementing English as the communication language between the client and outsourcing partner. Moreover, clear and seamless communication channels are facilitated to convey details accurately. 

5. Cultural Differences

We found it to be one of the major accounting outsourcing drawbacks. It's like trying to put a square peg into a round hole—they just don't mesh. If an outsourced team doesn't understand the cultural nuances of their client firm, they might misinterpret crucial instructions like mistaking cilantro for parsley in grandma's meatball recipe. Now, that would be a disaster! 

How to mitigate this? 

Maintain effective communication and mutual respect toward each other's culture. Consider outsourcing as a platform for cultural exchange and collaboration. 

6. Time-zone Disparities

Time-zone disparities can also complicate matters, throwing a wrench in the works of the outsourced communication machine. It's the equivalent of working on opposite sides of a see-saw—you're never quite on the same level at the same time.  

How to mitigate this? 

Organize workflows strategically and leverage technology properly. This can lead to seamless communication and collaboration across different time zones. Use time-zone differences as an opportunity for around-the-clock productivity.  For non-end client-facing roles, 3-4 hours of overlap with client hours is sufficient. So, it is better to schedule meetings with the offshore team within the first hour of the day. For end client-facing roles, 6-7 hours of overlap with business hours is needed. 

7. Inadequate Due Diligence

A lack of solid due diligence can be a killer. It's like playing darts in the dark—you'll likely end up nowhere near the bull's-eye. Rushed outsourced decisions can overlook significant discrepancies or operational flaws, leading to a fall from grace that lands harder than a belly flop off the high dive. Inadequate due diligence is one of the mistakes in accounting outsourcing. 

How to mitigate this? 

Before selecting an offshore accounting partner or company, do the proper due diligence. Avoid "mom-and-pop" shops, which can potentially steal your client’s confidential information. Always work with specialists who have more significant experience in the accounting domain. 

8. Vague Contracts

Unclear contracts in accounting outsourcing can be as tricky as a greased pig at the county fair. Without clear terms, firms can get mired in misunderstandings that lead to conflicts, delays, and possibly even more complex and expensive litigation. Now, ain’t nobody got time for that! 

How to mitigate this? 

Clear contracts are a cornerstone of successful outsourcing, so choose a company that always prioritizes transparency and clarity in its contractual agreements. 

9. Ineffective Oversight

Poor oversight can let the outsourced situation go awry, like a pack of unsupervised toddlers in a candy store. If no one monitors quality and efficiency, it can lead to a below-par performance, tarnishing the firm's reputation worse than a scarlet letter at a church gathering.   

How to mitigate this?  

Many offshore staffing companies implement robust monitoring to ensure the ultimate quality and efficiency. Considering monitoring and evaluation as drawbacks is of no use; indeed, firms need to rely on outsourcing partners to enhance transparency, accountability, and performance. 

10. IT Security Risks

With outsourced accounting services, shadier-than-a-maple IT security risks can crop up like moles in a perfectly manicured lawn. Confidential client information and financial data at stake? It's like playing Russian roulette with cyber thieves and hackers—a risk not worth taking. 

How to mitigate this?  

It is suggested that the IT security measures of an offshoring company be thoroughly examined. Look for a company with no data breaches.  

11. Integration Challenges

Mismatched tech systems can turn the process into a regular carnival of chaos and one of the accounting outsourcing challenges. It's like trying to solve a jigsaw puzzle when half of the pieces belong to a completely different set. Settings and protocols gelling together with the ease of oil and water can make seamless operations a pipe dream. 

How to mitigate this?  

Yes, mismatched tech systems can create chaos, but if we see the positive side of it, we see that it is an opportunity for outsourcing companies to showcase their expertise and skills. When a company uses the right knowledge and tools, these challenges can be overcome, improving efficiency as a result. 

12. Inadequate Tech Support

Poor support can feel like showing up to a gunfight armed with a rubber duck. Without the right tools and know-how, glitches and hiccups in the system can snowball into full-blown operational disasters. 

How to mitigate this?  

Before choosing an outsourcing company or partner, review the tech support they provide. Inadequate tech support can hinder operations, so always partner with an outsourcing company with robust technical expertise and resources. The company should be able to respond effectively, resolve troubleshooting issues, and ensure smooth operations. 

13. Limited Industry Insight

A lack of industry knowledge can spell doom for an outsourcing venture and create accounting outsourcing challenges. It's like trying to bake a soufflé without knowing the first thing about baking—you're bound to end up with a flat, yucky mess.    

How to mitigate this?  

While choosing an outsourcing company, keep in mind to know their expertise in the industry you have. Just as a skilled chef can guide a novice through the intricacies of baking a soufflé, a well-reputed outsourcing partner can navigate complex accounting processes with finesse and precision.   

14. Employee Resistance

Employee resistance can hamper the whole operation faster than a one-legged man in a hopscotch tournament. Changes can cause frustrations or resentment, leading to productivity dips and a souring workplace culture. 

How to mitigate this? 

Navigating changes with ease is not everyone's cup of tea. So, choose an outsourcing partner wisely who can deal with changes and address your concerns.  

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Over-reliance on outsourcing can lead to unhealthy dependencies. It's like feeding a cat exclusively canned food— eventually, Garfield is going to forget how to hunt. Firms may lose valuable in-house skills and experience, which, in the long run, can do more harm than good. Over-reliance is the disadvantage of outsourcing accounting services.  

How to mitigate this? 

You should depend on your outsourcing partner but not entirely on them. Keep your hold also. However, many offshoring partners offer a balanced approach.  

When to Consider Outsourcing Your Accounting

As your business grows, managing finances in-house can become inefficient and risky. Accounting outsourcing offers expert support, cost savings, and improved efficiency.

Below are five signs it's time to consider outsourced accounting services:

1. Struggling to Stay Compliant

Why it matters:

• Outsourced accounting services give you access to experts who handle compliance for you, reducing errors and penalties.
• CPA outsourcing ensures your reporting is accurate and on time, no matter how complex the regulations become.
• By choosing the best outsourced accounting services, you avoid legal issues while focusing on business growth.

2. Relying on One Employee

Why it matters:

• Outsourced accounting services provide a full team with layered expertise and built-in redundancy.
• Remote accounting services reduce risk by distributing responsibilities across qualified professionals.

3. Your Financial Data Isn’t Real-Time

Why it matters:

• Outsourced accounting services use modern tools to deliver real-time insights like cash flow trends, P&L updates, and budget tracking.
• Remote accounting services keep you informed, so you can act quickly, adjust spending, and drive growth.

4. Your Team Is Stretched Too Thin

Why it matters:

• Outsourced accounting services relieve this pressure, allowing your team to focus on what they do best.
• Accounting outsourcing boosts efficiency and morale by offloading complex, time-consuming financial tasks.

5. Difficulty Scaling Financial Operations

Why it matters:

• The best outsourced accounting services handle increased volume, multi-location reporting, and advanced forecasting with ease.
• CPA outsourcing ensures you're always equipped to manage your next phase of growth.

How to Choose the Right Accounting Outsourcing Provider

Not all outsourced accounting partners are created equal. The right provider can streamline your operations, improve accuracy, and drive long-term growth. The wrong one? It may cost you time, money, and peace of mind.

Here's what to look for:

1. Offers a Full Range of Accounting Solutions

Your accounting needs don’t stop at bookkeeping.

An ideal provider should offer a wide range of financial services, including:

• Outsourced bookkeeping services and general ledger management
• Financial reporting and forecasting
• Tax preparation and compliance
• Payroll processing
• Data analytics and process automation

As your business grows, your outsourcing partner should be able to scale with you, adapting services to meet evolving demands.

2. Uses Modern IT Infrastructure

Remote accounting services rely on reliable, secure tech.

Make sure your provider uses cloud-based tools and modern IT systems for data safety and seamless delivery.

For much clarity, here is a guide for a complete tech stack for accounting firm success.

3. Experience and Industry Expertise

Look for providers with at least 6+ years of proven experience offering outsourced bookkeeping or CFO-level services, especially within your industry. Experienced firms understand compliance and sector-specific challenges and can offer valuable strategic insights, not just data entry.

Watch the full success story here: 

 

4. Strong Strong IT Infrastructure

Outsourced accounting services rely heavily on digital tools and remote access.

Ensure your provider:

• Uses secure, cloud-based systems
• Has robust cybersecurity protocols
• Is transparent about how they protect your sensitive financial data

 

5. Employs Globally Competitive Talent

Your provider should have a team of qualified accountants, analysts, and controllers with up-to-date knowledge of tax laws, accounting standards, and software platforms like QuickBooks, Xero, or NetSuite. For example, firms hiring a virtual tax accountant in the Philippines often benefit from both global expertise and cost efficiency.

6. Provides Tailored Service Delivery

Every business is different. Your outsourcing partner should begin with a proper needs assessment and then build a solution around your unique processes, goals, and reporting preferences.

Cookie-cutter services often fall short in high-stakes financial management.

7. Has Expertise in Expertise in Key Accounting Tools

Your CPA outsourcing firm must know how to work with top accounting software.

Whether it’s QuickBooks, Xero, NetSuite, or others, proficiency in these tools leads to smoother transitions and fewer errors. Many firms are also exploring the latest AI tools for finance and accounting professionals to boost productivity and accuracy.

8. Transparent Pricing

While outsourcing can save you up to 70% on costs, choosing the cheapest provider may lead to poor service and costly mistakes. Instead, look for transparent, value-driven pricing that fits your budget without compromising reliability.

9. Positive Reputation and Cultural Alignment

Research the company’s reputation through:

• Client reviews
• Testimonials
• Case studies
• Referrals

Also, consider the provider’s values and communication style. Cultural fit matters, especially for long-term collaborations. You want a partner who “gets” your business and operates with integrity and accountability.

Basil Agrocostea from Agro Accounting CPA shared his positive experience with MYCPE ONE, highlighting a smooth offshore team integration and efficient onboarding. He praised the CRM team's 24/7 support and responsiveness. Despite initial concerns, the partnership has proven valuable as his firm continues to grow. Basil affirms his long-term commitment to MYCPE ONE.

Watch the full success story here:

 

10. Alignment With Your Business Goals

Are you outsourcing just to save money, or to streamline and scale your business? Make sure the provider understands your goals and can support you in:

• Freeing internal resources
• Improving financial visibility
• Supporting expansion or M&A

Make sure the provider understands your goals and can help you free internal resources, improve financial visibility, and support key considerations in an accounting firm merger.

Accounting Outsourcing Provider Due Diligence Checklist

Company Profile & Experience

• Have they worked with businesses in your industry or of a similar size?
• Can they provide case studies, client references, or testimonials?
• Are they legally registered and compliant with your region’s regulations?

Services Offered

• Do they offer a full suite of services (bookkeeping, payroll, tax filing, reporting, etc.)?
• Can they scale their services as your business grows?
•  Are services customizable to meet your business needs?

Talent & Team Structure

• Do they employ certified accountants (CPA, CA, CMA)?
• Will you have a dedicated account manager or point of contact?
• Is the team trained in the latest accounting standards and tools?

Data Security & Infrastructure

• Do they use secure, encrypted cloud platforms?
• Do they have strong cybersecurity protocols and data backup systems?
• Are their employees trained in data privacy and handling sensitive information?
• Is their IT infrastructure stable and reliable (e.g., minimal downtime, fast access)?

Technology & Tools

• Are they proficient in your current accounting software (QuickBooks, Xero, NetSuite, etc.)?
• Can they help you implement or transition to better tools if needed?
• Do they offer real-time dashboards or reporting capabilities?
• Are they open to integrating with your CRM, ERP, or payment platforms?

Communication & Collaboration

• Do they offer regular reporting and check-ins?
• Are they responsive to queries and proactive in communication?
• Do they work in time zones that match or complement yours?
• Do they provide SLAs (Service-Level Agreements) for response and turnaround time?

Reputation & Reviews

• Are there positive reviews on platforms like Clutch, G2, Trustpilot, or LinkedIn?
• Do they have partnerships or certifications from reputable institutions?

Compliance & Legal

• Are they compliant with local and international accounting standards?
• Do they understand and help you meet your tax and regulatory obligations?
• Have you signed a Non-Disclosure Agreement (NDA) or Data Privacy Agreement?

Accounting Outsourcing Pricing Models

Before delving deeper into the pricing models, review the table to determine which model to choose.

1. Hourly Rates

Hourly billing is one of the most straightforward and commonly used pricing models.

How it works

You pay a fixed rate for each hour of work the outsourced accountant performs.

Typical range

According to Worldmetrics.org, U.S.-based bookkeeping services typically charge between $20 to $50 per hour, depending on:

• The complexity of the work
• The provider’s expertise
• Geographic location (onshore vs. offshore)

Best for

Businesses with occasional or unpredictable bookkeeping needs.

Companies want to test a service provider before committing long-term.

Pro Tip: Even at higher hourly rates, outsourcing often costs significantly less than hiring a full-time in-house bookkeeper (which can include benefits, training, and overhead).

2. Fixed Monthly Rates

Fixed monthly pricing provides clarity and predictability for businesses with regular bookkeeping needs.

How it works

You pay a flat monthly fee based on a pre-defined package of services. This typically includes tasks such as:

• Monthly reconciliation
• Payroll processing
• Financial reporting
• Tax prep or filing support (in some cases)

Typical range

Small businesses typically pay $500 to $1,500 per month, depending on:

• Volume of transactions
• Complexity of services required
• Number of accounts and employees

Best for

• Businesses seeking consistent service levels
• Companies that prefer predictable budgeting

3. Value-Based Pricing

This model is tailored to your specific needs and business goals.

How it works

Instead of billing by the hour or a pre-set package, the provider assesses your business needs and delivers custom pricing based on the value they’re providing.

Typical range

Prices vary widely but often align with or slightly exceed fixed-rate models. However, the strategic benefits can far outweigh the added cost.

Best for

• Companies with complex or evolving financial needs
• Businesses looking for CFO-level insights and decision support
• Firms needing custom reporting, forecasting, or advisory services

How Firms Can Search for Accounting Outsourcing Providers

With the growing demand for outsourced accounting services, multiple platforms and directories have emerged to help you connect with skilled professionals across the globe. 

Here's a breakdown of the most effective places to begin your search:

1. Google Search

Start by using targeted keywords based on your specific accounting needs, such as:

• “Outsourced bookkeeping for small business”
• “offshore accounting team for CPA firm”
• “Virtual CFO services for startups”

What to do:

Use variations of your search query to expand your options.

Focus on top-ranking firms with strong online reviews, detailed websites, and relevant industry case studies.

Check for certifications, industry affiliations, and client testimonials to build trust.

2. Online Marketplaces

Popular platforms include:

• Upwork – Freelancers and agencies for hourly or fixed-rate projects
• Fiverr Business – For micro-services and specific financial tasks
• Toptal – Elite freelancers with top-tier qualifications
• Guru & PeoplePerHour – Alternatives with wide talent pools

3. Directory Listings

These platforms are great for finding established firms with verified reviews, detailed profiles, and performance history.

Clutch

• Industry-specific listings with client feedback.
• Company comparisons by service type, location, and pricing.
• Credibility backed by verified reviews and analyst insights.

GoodFirms

• Useful for comparing pricing, delivery time, and ratings.
• Offers industry benchmarks and buyers’ guides.

G2

• These offer broader service overviews, including software and service vendors in finance.

4. Basis of Evaluation

Once you’ve built a shortlist of potential accounting outsourcing providers, the next step is to evaluate them effectively. Here’s a breakdown of the key factors that should guide your decision:

5. Niche Expertise

Not all accounting providers are created equal. Many specialize in certain industries or financial functions. Ask about similar clients they’ve served, and request industry-specific success metrics.

Look for firms that have deep experience in your niche, such as:

• E-commerce accounting
• Non-profit financial compliance
• Real estate bookkeeping
• CPA firm offshore staffing

6. Client Reviews

Verified reviews can reveal things a service brochure won’t, like how the provider handles pressure or adapts to change.

 

7. Case studies

Reputable firms often publish real-world case studies or whitepapers that demonstrate their capability to deliver results. These resources typically show:

• Before-and-after scenarios
• Tools and strategies used
• Quantifiable outcomes (e.g., 40% cost savings, faster monthly close, compliance improvement)

Questions to ask on Discovery Calls

Core questions to ask:

• “Can you walk me through your onboarding and training process?”
• “What industries do you specialize in?”
• “What’s your average response and turnaround time?”
• “How do you ensure data security and compliance with laws like GDPR or SOX?”
• “What accounting software are you proficient in?”
• “Can you scale with our business as we grow?”
• “Do you offer support during audits or year-end closures?”
• “Who will be the point of contact, and how often will we communicate?”

Here are the top questions to ask before choosing outsourced accounting services

Top Outsourced Accounting Providers

1. MYCPE ONE

With over a decade of proven experience, MYCPE ONE is a trusted offshore accounting solutions provider dedicated to helping small to mid-sized accounting and CPA firms grow, scale, and streamline operations.

From hiring and onboarding offshore accountants to ensuring compliance and data security, MYCPE ONE handles the heavy lifting so firms can focus on strategic growth and client service. With over 3,000 team members, 40+ offices across five countries, and a network of 250,000 professionals, MYCPE ONE provides not just manpower but value-driven talent and insights.

Key Features

• Global Presence: 3,000+ team members in India and the Philippines

• Robust Network: 250,000 professionals, including talent supporting 40 of the Top 200 U.S. firms

• Specialized Talent Pool: Access to CPAs, accountants, auditors, and bookkeepers with domain expertise

• High Retention & Quality Control: Staff receive extensive training and ongoing professional development

• Technology-Enabled Operations: Uses cloud accounting tools and integrates with leading software (QuickBooks, Xero, NetSuite, etc.)

• Zero Data Breaches in 10 Years: SOC, ISO, and GDPR-compliant systems to safeguard client data

• Scalable Engagements: Flexible models for solo CPAs, mid-sized firms, and enterprise-level practices

Pricing

MYCPE ONE offers customized pricing based on role, experience level, and workload.

Typical cost savings of up to 70% compared to U.S.-based hires, with no compromise on talent quality or service reliability.

Contact MYCPE ONE for a tailored quote and engagement plan.

2. QX Accounting

QX Accounting Services (QXAS) has over 20 years of experience in the outsourced accounting industry and boasts a zero data breach record.

QXAS is known for transforming the way U.S.-based CPA firms operate by acting as a seamless extension of their in-house team. With deep expertise in U.S. GAAP, IRS regulations, and multiple accounting software platforms, QX helps firms delegate time-consuming tasks, reduce costs, and scale with confidence.

Key Features

• End-to-End Accounting Services: From basic bookkeeping to complex tax and audit support

• U.S. Accounting Compliance: In-depth knowledge of IRS regulations and U.S. accounting standards

• Multi-Platform Expertise: Proficient in software like QuickBooks, Xero, NetSuite, and Sage

Pricing

QXAS follows a custom quote model with three scalable engagement plans:

• FTE Model (Full-Time Equivalent)
• Block of Hours 
• Transactional Model

3. TOA Global

Founded in 2013, TOA Global is a specialized outsourcing provider serving the accounting industry. With over 3,400 trained professionals based in the Philippines, TOA Global delivers dedicated accounting talent to more than 1,000 firms worldwide. Their talent pool spans over 100 roles, including CPAs, bookkeepers, administrators, and financial analysts.

Key Features

• Skilled, US-Trained Accountants: Staff are trained in US accounting standards and practices, making integration smoother for American firms.

• Wide Range of Roles: From AP/AR clerks to senior CPAs, administrators, and auditors, TOA can supply professionals across all levels.

• Compliance & Audit Readiness: TOA’s accountants are equipped to manage monthly, quarterly, and annual closings, regulatory filings, and tax returns.

Pricing

TOA Global does not publicly publish pricing. All services are custom-quoted based on your team’s size, required roles, and workload complexity.

4. The Back Room

The Back Room is an offshore accounting and business support firm designed to help accounting practices scale.

Based in the Philippines, their team of skilled professionals is well-versed in routine tax, compliance, and bookkeeping work, giving onshore teams the bandwidth to focus on higher-value advisory services and strategic growth.

Key Features

• Custom Engagement Plans: Tailored to your firm’s unique service mix, client needs, and growth goals.

• Recruitment & Onboarding Included: A one-time setup fee covers sourcing, training, and equipping your offshore team.

• Full Employee Control: You make the final call on the talent recommended by their team.

Pricing

• One-time fee for recruitment, onboarding, and equipment.
• It covers employee salary, benefits, allowances, and management fees for the back room.
• You’ll need to contact their team for a tailored proposal based on your staffing needs.

5. Maxim Liberty

Founded in 2005, Maxim Liberty offers affordable and scalable outsourced bookkeeping services tailored specifically for CPA firms across the U.S. and Canada.

Key Features

• Flexible Engagement: Choose from monthly, weekly, or daily updates depending on your business’s needs.

• White-Label Expertise: Over 70% of business comes from CPA firms, making this service perfect for firms seeking back-end support under their own branding.

• Industry Experience: Proven track record working with firms in engineering, manufacturing, consulting, and more.

Pricing

• Standard: $60/month
• Premium: $120/month
• Enterprise: $240/month

MYCPE ONE Success Stories

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Practical Recommendations for Firms

Put simply, don't rush in headlong like it's a Black Friday sale, folks. Do your homework, set clear contracts, and nurture a healthy monitoring system. Tailor your approach to suit your firm's unique fabric—like a custom-tailored pair of blue jeans, there's nothing quite like a good fit. 

The Way Forward 

While there are risk of offshoring, it's essential to recognize that offshore accounting can offer a viable and advantageous solution when approached thoughtfully.  

Here are some reasons why offshore accounting might be a better solution:   

• Your Staff: Remote Staff is the one you interview and hire instead of an outsourcing vendor's relationship manager. 

• Staff vs Ghost: You never really know who works for you for the outsourced tasks, but you can supervise your remote staff’s functions at will. 

• 100% Control: The remote staff works dedicatedly for your firm. They work strictly under your firm’s protocol. There is no such privilege in outsourcing. 

• Direct Reporting: Remote Staff sends you daily time sheets to monitor time tasks and review reports regularly. 

• Learning Curve: An outsourcing vendor can never gain experience according to your firm’s functions. He can not learn as much from the time spent working for you.  

• Work Efficiency: Regular monitoring and supervision make your remote staff time efficient, adding value to the work delivered. 

• Cost: While outsourcing is just a one-time adventure, a remote staff member saves the firm about 75% of the cost. In the long run, investing in a small team proves worthwhile. 

• As Per Your Need: Along with hiring as per your requirements. You can even scale up and down the number of remote staff without a long-term commitment. 

Outsourcing vs Offshoring

While it's commonly assumed that outsourcing and offshoring are interchangeable terms that signify the delegation of tasks to external parties, this oversimplification needs to be more accurate.  

To determine which strategy is right for your firm, you first need to analyze and understand its requirements. Based on these results, you will gain clarity on which strategy will work best for your firm.   

Considerations for Choosing Outsourcing Accounting  

• Nature of Tasks: Evaluate the specific accounting tasks you need assistance with. If they are routine and standardized, outsourcing might be suitable. For more complex tasks requiring close collaboration, offshore staffing could be preferable. 

• Data Sensitivity: Consider the sensitivity of the data involved. Offshore staffing may provide better data security if you're dealing with highly confidential client information. 

• Resource Allocation: Assess your firm's current resources. It might be a viable option if you have the infrastructure to manage an offshore team. Otherwise, outsourcing can offer a seamless solution. 

• Budget: Your budgetary considerations will play a crucial role. Offshore accounting services might have higher initial costs, but it provides long-term value. Outsourcing, meanwhile, offers cost savings in the short term but there’s more to it than that. 

Conclusion

Outsourced accounting offers a wealth of opportunities for CPA and accounting firms. While there are challenges to consider, selecting the right outsourcing partner and implementing best practices can help firms make the most of this transformative strategy.  

MYCPE ONE can be the best outsourcing option for your accounting and CPA firms. If you are thinking why, here are some of the reasons to choose MYCPE ONE:  

• The company holds AICPA SOC 2 Type II certification and is GDPR compliant.    
• MYCPE ONE is fully compliant with ISO 27001:2012 for information security.  
• The company has had 0 data breaches in its 10+ years of history.  
• Professionals and experts at MYCPE ONE stay up to date with the latest technology in the accounting industry.  
• 1000+ Accounting firms trust MYCPE ONE to build their offshore team.  
• MYCPE ONE has greater credibility in working with accounting and CPA firms in the past.  
• The company strictly follows compliance to keep the data and information safe.  
• MYCPE ONE has a 100-member dedicated and qualified IT team who make sure to safeguard your firm’s data and maintain strong data security.

FAQs

About the Author

Shawn Parikh

Co-Founder & CEO

Shawn Parikh is the CEO and Co-Founder of MYCPE ONE. A Chartered Accountant by qualification, he has over 15 years of experience of being a problem solver for small to mid-size firms and over time he has given consultation to thousands of CPAs, accountants and tax pros. Shawn has always been a big believer and advocate of social enterprises and small accounting firms & businesses. He consults and speaks on several topics ranging from Building Remote Team - Remote Working, Offshore Staffing, strategic planning, Scalability of Accounting Practice, cloud accounting, practice management, LinkedIn marketing, etc.