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Excel Accountant: Internal Control

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David Ringstrom, CPA (US)

Excel Accountant

  • CPA (Canada)
  • CCSA
  • CIA
  • CMA
  • CPA (US)
  • Tax Preparer

Published: July, 2020

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Before starting this self study program, please go through the instructional document.

Overview

  • Internal Control Goals
    2 mins
  • Data Validation for Date Fields
    7 mins
  • Using Data Validation for Percentages
    13 mins
  • Correcting Data Validation Settings
    21 mins
  • Naming Tables and Cell Ranges
    26 mins
  • Using VLOOKUP to Return Item Descriptions
    34 mins
  • Empty Cells Cause VLOOKUP to Return #N/A
    41 mins
  • Data Validation for Item List
    48 mins
  • Making Unit Price Field Appear Empty
    57 mins
  • Amount Field Formula
    61 mins
  • Lock/Unlock Cell Toolbar Icon
    72 mins
  • Removing Conditional Formatting
    82 mins

Course Description

In this presentation, Excel expert David Ringstrom, CPA, shows you how to implement internal control features within your Excel spreadsheets. He explains how several Excel features—Data Validation, Conditional Formatting, and hide and protect features—can be implemented to control users’ actions and protect your worksheets and workbooks from unauthorized changes. In addition, David explains the benefits of the VLOOKUP, SUMIF, and CELL functions.

David demonstrates every technique at least twice: first, on a PowerPoint slide with numbered steps, and second, in the subscription-based Office 365 version of Excel. David draws your attention to any differences in the older versions of Excel (2019, 2016, 2013, and earlier) during the presentation as well as in his detailed handouts. David also provides an Excel workbook that includes most of the examples he uses during the webcast.

Office 365 is a subscription-based product that provides new-feature updates as often as monthly. Conversely, the perpetual licensed versions of Excel have feature sets that don’t change. Perpetual licensed versions have year numbers, such as Excel 2019, Excel 2016, and so on.

Who Would Be Interested in This Course: 

Practitioners who develop spreadsheets for others and want to prevent unauthorized changes from being made. 

Topics Covered:

  • Toggling the Locked status of a worksheet cell on or off by way of a custom shortcut.
  • Utilizing Data Validation to limit percentages entered in a cell to a specific range of values.
  • Creating an in-cell list by way of Excel’s Data Validation feature.
  • Using a custom number format to hide zero amounts within a specific area of a spreadsheet.
  • Using Conditional Formatting to identify unlocked cells into which data can be entered. 
  • Improving the integrity of spreadsheets with Excel’s VLOOKUP function.
  • Using Data Validation to create a rule that ensures dates entered within a cell are greater than or equal to today’s date.
  • Ensuring proper VLOOKUP integrity by using Data Validation to create an in-cell drop-down list.
  • Using Conditional Formatting to color-code your data, identify duplicates, and apply icons.
  • Overcoming VLOOKUP’s quirks by using SUMIF to look up numeric values.
  • Using Excel’s VLOOKUP function to look up an item description based on an input provided by the user.
  • Preserving key formulas using hide and protect features.

Learning Objectives

  • To recall which ribbon tab contains the Data Validation feature.
  • To identify which input is valid for a data validation rule limiting inputs to whole numbers between 0 and 100.
  • To recall the ribbon tab the Table feature appears within.

Who Should Attend?

  • Accountant
  • Accounting Firm
  • Accounting Managers
  • Accounting Practice Owners
  • Accounts Director
  • CFO/Controller
  • Cloud Accountants
  • Cloud Firms
  • Compliance Managers
  • CPA (Industry)
  • CPA - Large Firm
  • CPA - Mid Size Firm
  • CPA - Small Firm
  • CPA in Business
  • Entrepreneurial Accountant
  • Entrepreneurial CPA
  • Finance Director
  • Finance Pros
  • Senior Accountant
  • Staff of Accounting Firm
  • Tax Accountant (Industry)
  • VP Accounts
  • VP Finance
  • Young CPA

Testimonial

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