Excel Accountant: QuickBooks Analysis Part 1

Learning Objectives

• To identify QuickBooks features and techniques that can be used to streamline reports for faster analysis in Excel.
• To recall how to analyze QuickBooks data by way of pivot tables in Excel.
• To identify the setting that enables certain browsers to launch Excel files exported from QuickBooks Online and other sources.

Course Description

In this on-demand webcast, Excel and QuickBooks expert David Ringstrom, CPA, shares valuable tips to help you overcome the limitations of QuickBooks internal reports. David teaches several techniques, including how to combine two reports into one, create pivot tables from QuickBooks data, access memorized QuickBooks reports, and more.

David demonstrates every technique at least twice: first, on a PowerPoint slide with numbered steps, and second, in the subscription-based Microsoft 365 version of Excel. David draws your attention to any differences in the older versions of Excel (2019, 2016, 2013, and earlier) during the presentation as well as in his detailed handouts. David also provides an Excel workbook that includes most of the examples he uses during the webcast.

Microsoft 365 is a subscription-based product that provides new-feature updates as often as monthly. Conversely, the perpetual licensed versions of Excel have feature sets that don’t change. Perpetual licensed versions have year numbers, such as Excel 2019, Excel 2016, and so on.

Who Would Be Interested in This Course:

Practitioners who want to streamline their reports by accessing QuickBooks data using Excel.

Topics Covered:

• Learning QuickBooks techniques that may help you avoid the need to analyze data in Excel.
• Creating one-click access to memorized QuickBooks reports.
• Learning why in many cases you should export reports intended for spreadsheet analysis to a .CSV file instead of an Excel workbook.
• Bypassing filter drop-down lists by filtering based on cell contents with a single keystroke or mouse click.
• Using Excel’s PivotTable feature to quickly identify anomalies within QuickBooks data.
• Tracking customer longevity by creating a report that shows first and last invoice dates by customer.
• Revealing the undocumented DATEDIF function in Excel for determining the number of months or years between two dates.
• Extending the functionality of the SUMIF function by incorporating wildcard characters within a formula.
• Employing the Text to Columns feature to transform text-based dates into numeric values that Excel recognizes as dates.

Overview

• Open QuickBooks Sample Company

  3 mins
• Determining Top Customers

  5 mins
• Create One-Click Access to Reports

  11 mins
• Auto-Open QuickBooks Online Reports

  20 mins
• Export to Excel Vs. Export to .CSV

  31 mins
• Self-Updating Spreadsheets Linked to CSV Files

  37 mins
• Minor Data Clean-Up

  57 mins
• Summarize with PivotTable

  64 mins
• Top Ten Filter

  70 mins
• First/Last Invoice Date By Customer

  74 mins
• Calculating Client Tenure with DATEDIF

  86 mins
• Merging Two QuickBooks Reports

  90 mins