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No setup fees. No conditions. No minimum commitment. Full onboarding is included from day one regardless of your revenue tier.
Transparent monthly pricing based on your backlog period, business size, and complexity.
| Service | What We Do | Included |
|---|---|---|
| Full Transaction Recording & Categorization | Full Transaction Coding & Categorization covers every single transaction across every backlog month - bank deposits, withdrawals, card purchases, ACH transfers, and fees - coded against your chart of accounts from the very first month behind to the last. No transaction is left uncategorized, placed in suspense, or estimated; every entry is individually reviewed and matched to the correct GL account. The result is a fully coded, backlog-free general ledger that reflects your actual business activity for every period we reconstruct. | |
| General Ledger Reconstruction (Per Backlog Month) | General Ledger Reconstruction is the core deliverable of every catch-up engagement - we rebuild your GL from scratch for each month behind, using bank statements, card statements, and any source documents available. Each backlog month is treated as a standalone close: transactions are posted, accounts are reconciled, and the period is locked before we move to the next. You receive a clean, fully reconstructed general ledger with no gaps, no estimated entries, and no placeholder coding. | |
| Chart of Accounts Review & Restructure | Chart of Accounts Review & Restructure is performed at the start of every catch-up engagement to ensure all backlog transactions are coded into a properly structured CoA before reconstruction begins. If your existing chart of accounts is disorganized, uses generic categories, or is misaligned with your industry or reporting needs, we restructure it first - so the reconstructed books are clean from the ground up, not just cleaned up into a broken structure. Any reclassification of prior period entries required by the restructure is handled as part of the engagement. | |
| Recording Expenses & Receipt Matching | Expense Coding & Receipt Matching means every expense transaction in the backlog - vendor payments, card purchases, reimbursements, and operating costs - is coded to the correct expense account and matched to available source documentation. Where receipts are missing, we flag them for your review and note them in the workpapers rather than coding blind. Every expense line in the reconstructed P&L is traceable to a documented source entry. | |
| Revenue Recognition & Income Coding | Revenue Recognition & Income Coding ensures that all revenue received during the backlog period is correctly recorded - whether from invoices, payment processor settlements, eCommerce payouts, or direct deposits - and coded to the appropriate income account under your elected accounting basis. For cash-basis clients, revenue is posted when received; for accrual clients, we review invoice dates and apply correct recognition timing. No income is lumped into a generic 'other income' account - every revenue stream is identified and coded separately. | |
| Accounts Payable Reconstruction | Accounts Payable Reconstruction rebuilds your full AP ledger for the backlog period - identifying vendor invoices received, amounts owed, payment dates, and any open balances still outstanding at the end of the catch-up period. This is critical for accrual-basis clients who need to accurately reflect what was owed at each period end, not just what was paid. The reconstructed AP ledger feeds directly into the balance sheet and ensures your liabilities are not understated for any historical period. | |
| Accounts Receivable Reconstruction | Accounts Receivable Reconstruction rebuilds your AR ledger for all backlog months - matching invoices issued to payments received, identifying any amounts that were written off or remain outstanding, and ensuring income is recognized in the correct period under your accounting method. For businesses that invoiced clients during the backlog period, this step is essential to ensure revenue is not double-counted, understated, or misallocated across periods. The reconstructed AR schedule is reconciled to the balance sheet at the end of the engagement. |
| Service | What We Do | Included |
|---|---|---|
| Bank Reconciliation | Bank Reconciliation for All Accounts across all backlog months means every bank account - checking, savings, operating, payroll, escrow - is fully reconciled for every month we reconstruct, with no account caps and no extra fees per account. Each reconciliation is completed against the actual bank statement for that period, with every discrepancy identified, investigated, and resolved before the month is closed. You receive a set of books where every bank balance is provably correct for every historical period, not just estimated. | |
| Credit Card Reconciliation | Credit Card Reconciliation for All Cards covers every corporate card and personal-use business card across every month of the backlog - reconciled to the cent against actual card statements for each period. Card transactions are coded individually to the correct expense accounts; no batch categorization or generic 'miscellaneous' posting. The number of cards is unlimited and there is no per-card surcharge for any complexity tier. | |
| Loan & Line of Credit Reconciliation | Loan & Line of Credit Reconciliation reconstructs the balance and activity for every debt obligation during the backlog period - term loans, revolving lines, SBA loans, and shareholder loans included. Interest and principal are split correctly based on the amortization schedule, accrued interest is recorded for each period, and ending balances are reconciled to lender statements. This ensures your balance sheet liabilities are accurate for every historical period, not just current. | |
| Inter-Company & Related Party Transaction Reconciliation | Inter-Company & Related Party Transaction Reconciliation identifies and properly records all transfers, loans, and shared expenses between related entities or individuals during the backlog period. Each transaction is coded with correct entity tagging to prevent commingling on the P&L or balance sheet, and intercompany balances are reconciled to confirm they offset correctly across entities. This step is essential for multi-entity structures and is performed as standard - not as an add-on - wherever related-party activity is present. | |
| Payroll Reconciliation | Payroll Reconciliation for each backlog period means we obtain payroll reports from your provider - Gusto, ADP, Rippling, or Intuit - and post the correct journal entry for every payroll run that occurred during the catch-up window. Gross wages, employer taxes, benefits contributions, and net pay are all separated and posted to the correct accounts, then reconciled to the payroll register to confirm no dollar is missing. This is available as a standard add-on to any catch-up engagement and is priced separately at $59 per month of backlog. |
| Service | What We Do | Included |
|---|---|---|
| Monthly Financial Statements | Monthly Financial Statements - Profit & Loss, Balance Sheet, and Cash Flow Statement - are produced for every month we reconstruct as part of the catch-up, so you receive a complete historical financial record, not just a corrected current balance. Each statement is prepared under GAAP using your elected accounting basis and is reviewed by a senior accountant before delivery. By the time catch-up is complete, you have a full set of financials for every backlog period, organized in your client portal and ready for your CPA. | |
| Trial Balance (Per Backlog Month) | A Trial Balance is produced for every reconstructed month as the foundational check confirming that all debits and credits balance before financial statements are finalized. Each trial balance is reviewed against the bank reconciliations, credit card reconciliations, and any subsidiary schedules to ensure all balances agree before the period is locked. These trial balances become part of your permanent workpaper file and are available to your CPA for any period they need to reference. | |
| Adjusting Journal Entries & Prior Period Corrections | Adjusting Journal Entries & Prior Period Corrections are identified and posted throughout the catch-up process whenever transactions were originally miscoded, missed entirely, or recorded in the wrong period. Each adjustment is documented with a clear explanation of what was changed, why, and which period it affects - creating a traceable audit trail for every correction made. This is particularly important when catch-up books are used as the basis for tax return preparation, amended filings, or due diligence. | |
| Depreciation Schedule Reconstruction | Depreciation Schedule Reconstruction means we rebuild or update your fixed asset register and recalculate depreciation for every backlog month, posting the correct depreciation entry for each period under your elected method - straight-line, MACRS, or bonus depreciation where applicable. Assets acquired or disposed of during the backlog period are identified and treated correctly with proper gain or loss entries at the point of disposal. The reconstructed depreciation schedule is reconciled to your balance sheet and handed off to your CPA as part of the year-end package. | |
| Year-End CPA Package | Year-End CPA Package is prepared for every complete fiscal year covered by the catch-up engagement - a fully indexed, audit-ready file containing the final trial balance, financial statements, reconciliation workpapers, depreciation schedules, and any supporting exhibits your CPA needs to prepare the tax return. We do not hand off partially reconstructed books and expect your CPA to piece them together; each year is closed cleanly and packaged completely. If the catch-up spans multiple fiscal years, you receive a separate CPA package for each year completed. |
| Service | What We Do | Included |
|---|---|---|
| 1099-NEC / 1099-MISC Identification & Preparation | 1099-NEC / 1099-MISC Identification & Preparation Support means that as we reconstruct your books, we identify all contractor and vendor payments made during the backlog period that may require 1099 reporting and flag them for your review. If any backlog years include a January in which 1099s should have been filed, we prepare the required forms and coordinate e-filing with the IRS - with the first 20 forms included and additional forms billed at $5 each. Catching missed 1099 obligations during a catch-up engagement protects you from IRS penalties that compound over time. | |
| Sales Tax Liability Identification | Sales Tax Liability Identification means that during the catch-up reconstruction, we identify revenue streams, states, and transaction types that may carry sales tax obligations and flag them in the workpapers for your CPA or sales tax platform to review. We do not prepare or file sales tax returns - that is performed by your CPA or a platform like Avalara or TaxJar - but we ensure the underlying sales data is organized by state and jurisdiction so your compliance provider can act on it accurately. Unidentified sales tax liabilities are one of the most common and costly surprises in a catch-up engagement; we surface them so they can be addressed. | |
| Quarterly Estimated Tax Data Organization | Quarterly Estimated Tax Data Organization means we compile and organize your reconstructed income and expense data by quarter so your CPA can accurately compute any missed or underpaid quarterly estimated tax payments for the backlog period. This is especially important when a catch-up spans multiple tax years, as underpaid estimates from prior years can carry IRS underpayment penalties that need to be quantified and disclosed. We deliver clean quarterly summaries to your CPA alongside the year-end package so they have everything they need to compute and address any estimated tax shortfalls. | |
| Workpaper Preparation for CPA Handoff | Workpaper Preparation for CPA Handoff is a formal deliverable at the end of every catch-up engagement - a structured package of reconciliation workpapers, account schedules, and variance explanations formatted to your CPA's standards that they can work directly from to prepare your tax returns. Each workpaper is tied to the trial balance, cross-referenced to source documents, and clearly labeled by account and period. Your CPA receives a single organized file rather than a pile of bank statements and raw exports, which reduces their preparation time and your CPA fees. | |
| Amended Prior Period Support (If Required) | Amended Prior Period Support means that if the catch-up reconstruction reveals material differences from previously filed tax returns - understated income, overclaimed deductions, or balance sheet errors that affect prior-year filings - we prepare the corrected financial statements and workpapers your CPA needs to file amended returns. We do not prepare or file the amended returns themselves - that is performed by your CPA - but we ensure the supporting financial documentation is accurate, complete, and ready for them to act on. Identifying and correcting prior-period filing errors during a catch-up protects you from compounding penalties and audit exposure. |
| Service | What We Do | Included |
|---|---|---|
| QuickBooks Online / Xero - Catch-Up | QuickBooks Online / Xero Catch-Up Performed In Your Existing Account means if you already use QBO or Xero, we perform the entire reconstruction directly inside your existing account - no migration, no parallel system, no disruption to your current setup. Your transaction history, connected bank feeds, and existing integrations remain intact; we work within the environment you already have and hand it back clean. If you are not yet on QBO or Xero, you are onboarded to our proprietary platform instead - at no extra charge. | |
| Bank Feed & Integration Setup | Bank Feed & Integration Setup for the Catch-Up Period means we configure direct bank and card feeds, import historical statements, and connect any integrations needed to source transaction data for the backlog months - whether that is Shopify settlement exports, Stripe payout files, payroll provider reports, or direct bank statement imports. Where live API feeds are not available for historical periods, we obtain and import statement files manually to ensure no transaction data gap. Every data source is connected and verified before reconstruction begins. | |
| eCommerce Platform Reconciliation | eCommerce Platform Reconciliation for the catch-up period means we reconcile every Shopify, Amazon, Etsy, eBay, and Walmart settlement payout for the entire backlog window - breaking each deposit into gross sales, refunds, platform fees, advertising costs, and net proceeds, then posting clean journal entries for every settlement period. eCommerce catch-up is among the most complex reconstruction work because platform payouts aggregate multiple transactions into a single bank deposit; we unpack every one of them correctly. This work uses A2X where available and manual mapping where it is not. | |
| Payment Processor Reconciliation | Payment Processor Reconciliation for the catch-up period means we reconcile all Stripe, PayPal, Square, and Braintree payout activity across the entire backlog window - matching each payout to its underlying transactions, separating processing fees, and posting net revenue entries to the correct GL accounts for each period. Timing differences between transaction date and deposit date are handled correctly to ensure revenue is recognized in the right period under your accounting basis. Processor reconciliation is one of the most common sources of bookkeeping errors in catch-up scenarios; we resolve every one. | |
| All Other Integrations | All Other Integrations Connected & Configured for the Catch-Up Period means every other tool in your stack - Bill.com, Dext, Hubdoc, Ramp, Brex, Gusto, ADP, Rippling, and any other platform - is connected and used to source transaction data for the backlog reconstruction. There is no limit on the number of integrations and no per-integration fee; we connect whatever is needed to ensure the reconstruction is built from complete, sourced data rather than estimates. Integration setup for the catch-up period is included at no extra charge. |
| Service | What We Do | Included |
|---|---|---|
| Dedicated Bookkeeper | Dedicated Bookkeeper Assigned to Your Catch-Up means a named, qualified bookkeeper is assigned exclusively to your engagement and performs the reconstruction work - not a shared queue, not rotating staff, not outsourced to a third party. The same bookkeeper works through every backlog month so they build deep context about your transaction patterns, vendors, and revenue streams as they go, which improves both accuracy and speed as the engagement progresses. Your bookkeeper is your primary point of contact for any questions or document requests throughout the catch-up. | |
| Dedicated Accounting Manager | Dedicated Accounting Manager for Supervision & Quality Control means a senior accountant reviews and approves every month your bookkeeper reconstructs before it is finalized and delivered. The manager catches errors, inconsistencies, and coding decisions that require judgment before they are locked into the books - not after. Every period in your catch-up package has been reviewed by two qualified people: the bookkeeper who prepared it and the manager who approved it. | |
| Dedicated Onboarding Advisor | Dedicated Onboarding Advisor for Catch-Up Scope & Kickoff means a named advisor is assigned at the start of your engagement to scope the catch-up correctly - confirming how many months need reconstruction, which accounts are in scope, what source documents are available, and what integrations need to be configured. The onboarding advisor manages the document collection process, sets the timeline, and serves as your single point of contact until reconstruction is underway and handed to your dedicated bookkeeper. Getting the scope right upfront prevents surprises mid-engagement. | |
| Controller Sign-Off | Controller Sign-Off on the Completed Catch-Up Package means a senior controller performs a formal final review of the reconstructed books before the engagement is closed and handed off to your ongoing bookkeeper or CPA. The controller checks for GAAP compliance, verifies that all reconciliations tie, confirms that financial statements are mathematically accurate, and signs off on the package as complete and audit-ready. This is the quality control layer that separates our catch-up from a self-serve or unreviewed reconstruction. |
| Service | What We Do | Included |
|---|---|---|
| Month-by-Month Progress Updates | Month-by-Month Progress Updates means you receive a status notification each time a backlog month is completed and approved - so you can see the engagement moving forward in real time rather than waiting until all months are finished to get any visibility. Each update confirms which period was completed, whether any items were flagged for your attention, and what the next period in the queue is. For longer catch-up engagements, this communication cadence keeps you informed and confident throughout. | |
| Flagged Items Report | Flagged Items Report is produced at the end of every catch-up engagement listing any transactions that could not be fully resolved due to missing receipts, ambiguous descriptions, or documents that were not available during reconstruction. Each flagged item is described clearly with the date, amount, and what is needed to resolve it - so your CPA or your ongoing bookkeeper can address them after catch-up is complete. Nothing is silently estimated or ignored; if we cannot resolve it fully, we document it and tell you. | |
| Clean Handoff to Ongoing Bookkeeper | Clean Handoff to Ongoing Bookkeeper is the final step of every catch-up engagement - a structured transition document covering the chart of accounts structure, any unusual coding decisions made during reconstruction, recurring transactions identified, integration configurations, and any open items flagged for future resolution. Your ongoing bookkeeper receives a full brief on your account before their first live month begins, so they are not starting cold. The catch-up engagement and the ongoing engagement are designed as a seamless pipeline, not two separate disconnected engagements. |
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We work alongside your firm to keep your clients' books accurate, up to date, and audit-ready — every month, without the overhead of hiring in-house.
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