Annual Revenue or Expenses i Use whichever is higher annual revenue OR annual expenses.

Bookkeeping and Accounting Services

Inclusions

$99

/month

Core Bookkeeping & Accounting

Accounts Payable — Paying Bills iWe receive, enter and schedule every vendor invoice through QBO, Xero or Bill.com, including approval routing and vendor contact. Nothing is missed, mis-coded or paid late.

Accounts Receivable — Invoicing iWe raise invoices, apply payments and track every open receivable, with follow-up reminders sent on your behalf. You always know who owes what and for how long.

Bank Reconciliation — Unlimited Accounts iEvery account is reconciled monthly with no caps and no per-account fee. Discrepancies are investigated and cleared before statements are finalised.

Credit Card Reconciliation — Unlimited Cards iEvery corporate and business card reconciled to the cent, transactions matched to receipts and unsubstantiated charges flagged. No unallocated spend in suspense.

General Ledger & Transaction Coding iEvery transaction coded daily against your chart of accounts, so books are never more than 24 hours behind. No month-end pile-up, no batch processing.

Month-End Close (Full) iJournal entries posted, accruals and prepaid amortisation recorded, and a full accuracy review against a fixed checklist. Sign-off by the 10th of the following month.

Accrual or Cash Basis — Your Choice iWe run your books on whichever basis suits your reporting and tax needs. Switching is handled free with proper restatement and docs.

Unlimited Monthly Transactions iNo volume tiers, per-transaction fees or caps. Fifty transactions or fifty thousand, the price is the same, so your cost stays predictable as you grow.

Chart of Accounts — Build & Maintain iBuilt for your industry and reporting needs, not a template. As you add products, entities or cost centres we restructure it to keep reporting clean.

Expense Management & Receipt Capture iEvery expense coded, with receipts captured through Dext, HubDoc or Ramp. We chase missing receipts and flag policy breaches before they become audit issues.

Inter-Company & Related Party Tracking iEvery loan, transfer and shared cost between related entities recorded with correct entity tagging. Critical for multi-entity, family and holdco structures.

Fixed Asset Register & Depreciation iRegister maintained, depreciation calculated under straight-line, MACRS or your elected method, and posted monthly. Additions and disposals recorded with correct gain or loss.

Loan & Line of Credit Tracking iFull amortisation schedule per facility, with principal, interest and balance reconciled monthly to lender statements. You always know your exact debt position.

Inventory Accounting & COGS iInventory costed on FIFO, LIFO or weighted average, with COGS posted against sales activity. Shrinkage, write-downs and count variances recorded with support.

Payroll Data Reconciliation iAfter every run we post the journal entry for wages, taxes, benefits and employer contributions and tie it to the provider's register. Discrepancies resolved immediately.

1099-NEC / 1099-MISC Prep & E-Filing iEach January we prepare and e-file 1099s for qualifying contractors from the payment data in your books. First 20 forms included; additional forms $5 each.

Revenue Recognition (ASC 606) iRevenue recognised when performance obligations are met, not when cash lands. Deferred revenue schedules maintained for subscription, milestone and project revenue.

Bill Pay Processing (Bill.com / QBO) iWe run the full Bill.com workflow: invoices received, coded, routed for your approval and scheduled. Syncs to QBO or Xero after every payment batch.

Prior Period Adjustments iCorrecting entries prepared and posted with documentation of what changed and why. All adjustments reviewed, so comparatives stay clean and traceable.

Financial Reporting & Analytics

Monthly Financial Statements iP&L, Balance Sheet and Cash Flow prepared, controller-reviewed and delivered to your portal by the 10th of each month. Numbers you can take to a bank or a board.

Real-Time Financial Dashboard iA live dashboard connected to your ledger showing revenue, expenses, cash position and key metrics on any device. Updates as transactions flow through.

Monthly Financial Package iA packaged report combining the three statements with brief management commentary, delivered as a branded PDF or in your portal. Presentation-ready, not raw spreadsheets.

Year-Over-Year Trend Commentary iA written comparison against the same period last year, flagging revenue trends, margin shifts and expense changes, with callouts on anything unusual.

Accounts Payable Aging Report iEvery outstanding vendor invoice by amount, vendor and days outstanding, so you can see what is current, what is due and what is at risk of a late fee.

Accounts Receivable Aging Report iEvery open client invoice bucketed current, 30-60, 60-90 and 90+ days, so collection risk is visible before balances turn into write-offs.

Operational KPI Tracking iA dashboard of the metrics that matter to your model — gross margin, CAC, LTV, burn, revenue per employee, churn — calculated from live books and updated monthly.

Annual Budget Creation iWe build a detailed annual budget each year covering revenue by stream, expenses by category, headcount and capital, then track monthly actuals against it.

Actual vs Budget Variance Report iMonthly comparison of actuals to budget with every meaningful variance explained in plain language, so you know whether you are ahead or behind and why.

13-Week Rolling Cash Flow Forecast iA rolling week-by-week forecast built from your books, receivables and payables, refreshed monthly and flagging shortfalls early enough to act.

Department / Cost Centre Reporting iA segmented P&L splitting revenue and expenses by department, product line, location or project, so you can see which segments carry the business.

Custom Management Reports iReports built to your specification — board template, investor format, lender covenant summary, project P&L — produced monthly from live data and updated free.

Payroll Cost Analysis iMonthly labour spend by department, role or cost centre, expressed as a percentage of revenue. Useful for workforce planning and margin management.

Cash Flow Strategy Meetings iA regular session with a senior advisor to review cash position, runway and near-term outlook. Cadence rises with your plan.

H-Yearly

Controllership Support

Controller Sign-Off on Financials iA senior controller formally reviews and signs off every close — entries, reconciliations and statements — before the package reaches you.

Internal Controls Documentation iWe review your AP and AR approval workflows, identify control gaps and write SOPs for key financial processes. Useful for audit prep and diligence.

Audit & Compliance Preparation iA continuously audit-ready file of reconciled workpapers, schedules, statements and supporting docs, so requests are met without scrambling.

Equity & Cap Table Accounting iStock option expense recorded under ASC 718, equity issuances and buybacks journalled, and your cap table reconciled to the balance sheet.

Tax Support (Non-Preparation)

Year-End Close & Adjusting Entries iA complete trial balance, final adjusting entries, depreciation runs, accruals and closing workpapers. Your CPA receives books that are ready to file from.

Year-End Doc Organisation & Indexing iEvery doc your CPA needs gathered, labelled and indexed in their preferred format — statements, investment records, depreciation and payroll schedules.

Workpaper Preparation for Your CPA iFormatted reconciliation workpapers and variance analyses for every balance sheet account, tied to the trial balance and cross-referenced to source docs.

Year-End CPA Package iOne indexed, audit-ready file containing statements, trial balance, workpapers, depreciation schedules, 1099 filings and supporting exhibits.

1099 Preparation & IRS E-Filing i1099-NEC and 1099-MISC prepared each January from your payment records and e-filed with the IRS, with recipient copies prepared. First 20 forms included.

Audit Readiness Support iOn an IRS or state notice we assemble an audit file of requested docs, reconciled workpapers and variance explanations matched to the IDR, and support your CPA.

Ongoing Clean-Up & Misposting Fixes iEach month we sweep for uncategorised, miscoded and duplicate entries and correct them before close, so nothing compounds into a year-end project.

Quarterly Estimated Tax Support iEach quarter we organise income, expenses and net profit into the summary your CPA needs to compute estimates before the payment deadline.

Sales Tax Data Compilation iSales data compiled by state, jurisdiction and product category and passed to your CPA or platform. We prepare the data; filing sits with them.

Technology — Assure One

AssureBooks — Included Platform iAssureBooks runs on top of QuickBooks rather than replacing it, so your ledger stays where it is. Every engagement is delivered on it and it is included in the fee.

AssureBooks — Data Entry Automation iTransactions captured and coded automatically from feeds and docs, with exceptions routed to your accountant instead of sitting in an uncategorised pile.

AssureBooks — AR/AP Automation iPayables and receivables run through the module: bills captured and routed for approval, invoices issued and chased, both posting straight to the ledger.

AssureBooks — Invoicing Automation iInvoices raised, sent and tracked from the module, with payments applied automatically and open items visible without a separate tool.

AssureBooks — FP&A Module iBudgets, forecasts and scenarios built against your live books, so planning uses the same numbers as your statements rather than a stale export.

AssureBooks — Reporting Automation iMonthly packages, dashboards and management reports generated from live data on a fixed schedule, in the format you have agreed.

AssurePro — Practice Management iWorkflow, engagement tracking, document requests and delivery all run through AssurePro, so you can see where your work stands at any time.

AssurePro — Billing & Invoicing iYour engagement billing, invoices and payment records sit in one place, with a clear history of what was charged and when.

AssurePro — CRM Module iContacts, communication history and engagement records held together, so anyone on your team picks up context without asking.

Integrations

Works With Your Existing Ledger iWe work in QuickBooks Online, Xero, Sage Intacct or MyBooks without migrating you. Your history, feeds and connected apps stay exactly as they are.

Document Capture — Dext, HubDoc iDext and HubDoc pull invoices, receipts and statements straight from email, bank portals and suppliers, and every doc is tied to its ledger entry.

AP Automation — Bill.com iInvoices routed, coded, approved and scheduled inside Bill.com, syncing to your ledger after each batch. No check-writing, no email approval chains.

eCommerce — Shopify, Amazon and More iShopify, Amazon, WooCommerce, BigCommerce, Etsy, eBay and Walmart settlements broken into gross sales, refunds, fees and net proceeds via A2X and direct feeds.

Payments — Stripe, PayPal, Square iEvery payout matched to its underlying transactions with processing fees netted out, so timing differences never leave unexplained bank variances.

Payroll — Gusto, ADP, Rippling, Intuit iPayroll data received after every run and posted as a full journal entry, then reconciled to the provider's register before close.

Corporate Cards — Ramp, Brex, Divvy iCard platforms sync by API with auto-categorisation and in-app receipt matching, so spend is coded and posted in real time.

Banking — Mercury, Relay, Novo iDirect API feeds push daily transactions into your books, so the operating account is always current without manual imports.

Expense Tools — Expensify, Concur, Navan iApproved expense reports post automatically to the right categories and cost centres, so employee spend never sits unposted.

Sales Tax — Avalara, TaxJar, Sovos iWe feed the platform the transaction data it needs and reconcile the sales tax liability account to its filings each period.

Any Other Integration on Request iIf you use a tool that is not listed, we connect it. No charge for integration work and no limit on how many we maintain.

Your Team

Dedicated Bookkeeper iA named bookkeeper owns your account and learns your vendors, revenue patterns and coding rules. The same person every month, not a shared queue.

Dedicated Accounting Manager iYour manager supervises the bookkeeper, runs quality control and handles complex questions and escalations before work reaches you.

Dedicated Onboarding Advisor iA named advisor runs setup end to end — access, account mapping, data migration, integrations and workflow docs. Most clients are live in 5-10 business days.

Backup Bookkeeper iA trained backup is assigned to every account and kept current, so your close still happens on schedule if your primary is unavailable.

Unlimited Support

Unlimited Email Support iEmail your team any time with a substantive reply within 4 business hours, usually the same day. No tiers, no ticket queues, no charge for asking.

Unlimited Phone and Zoom Calls iCall or book a Zoom whenever you need one. No per-call charge and no hold queue — you reach the people who actually work on your books.

Secure Client Portal, 24/7 iStatements, docs, messages and reports available from any device, with role-based access so you can invite your team, investors or CPA at the right level.

General Ledger Export on Request iA full export in QBO or Xero native format, or as CSV, whenever you ask. No questions, no delay, no fee. Your data stays portable.

Complete Document Archive iEvery invoice, receipt, statement and contract we handle is stored, categorised and searchable in your portal indefinitely.

Monthly Check-In Call iA standing call each month after statements land, to review results and answer questions. The agenda is yours to set.

Dedicated Slack or Teams Channel iIf you prefer messaging to email, we open a channel staffed by your named team, not a general inbox.

Flexible Terms

No Long-Term Contract iMonth-to-month with no annual commitment. Your fee moves with your revenue band as the business grows or contracts.

Cancel Anytime iThirty days written notice, no termination fee and no clawback. We deliver full service through the notice period and prepare a complete handover package.

Annual Plan Option iPrepay annually and get twelve months for the price of ten, around 17% off. Identical service, simpler invoicing.

Onboarding Included Free iSetup, chart of accounts, data migration, integrations and workflow docs are included at no charge on every plan. See the Onboarding tab.

Offshore-Delivered Team iDelivered by qualified offshore accountants working in your time zone overlap. The cost advantage is what funds the all-inclusive price.

SOC-Compliant Data Security iEncrypted portals, role-based access and signed NDAs for everyone who touches your account. No data on personal devices or unsecured channels.

Virtual CFO Advisory Add-on Plans

Separately priced and optional. Choose the tier that matches your revenue stage and strategic needs.

CFO Essentials

For businesses $1M–$3M ready for strategic guidance

$399/month

What's included

Monthly CFO Strategy Call iA scheduled 60-minute session with your CFO advisor to work through the numbers, the decisions in front of you and what to do next.

Custom KPI Dashboards iVisual dashboards built for your model — eCommerce, SaaS, professional services or retail — connected to live data so nothing shown is stale.

Monthly CFO Commentary iWritten interpretation alongside your financials: what changed, what it means and what to watch, from an advisor who knows the business.

Profit First Cash Allocation iAccount structure and allocation percentages set up, then coached through the first cycles until the rhythm holds.

Annual Budget Development iA full annual budget built with you, covering revenue by stream, expenses, headcount and capital. One revision included.

Quarterly Tax Planning Coordination iWe work with your CPA each quarter so tax position is considered before year-end, not discovered after it.

Unlimited Email Q&A iAsk your advisor anything between calls. No per-question charge and no ticket queue.

Priority Support iTwo-hour response on anything time-sensitive.

Catch-up Accounting Services

Transparent monthly pricing based on your backlog period, business size, and complexity.

Annual Revenue or Expenses

Months

$49

/month of backlog

Catch-up & Clean-up Bookkeeping - What's Included

Transaction Processing

Full Transaction Recording & Coding iEvery transaction across every backlog month — deposits, withdrawals, card purchases, ACH transfers and fees — coded against your chart of accounts. Nothing left in suspense or estimated.
General Ledger Reconstruction iThe core deliverable. We rebuild the GL for each month behind from statements and source docs, treating every backlog month as a standalone close.
Chart of Accounts Review & Restructure iDone first, so backlog transactions are coded into a properly structured CoA. A disorganised or generic chart is rebuilt for your industry before reconstruction begins.
Expense Coding & Receipt Matching iEvery expense coded to the right account and matched to available support. Missing receipts are flagged for your review and noted in the workpapers.
Revenue Recognition & Income Coding iAll revenue in the backlog period recorded and coded correctly under your elected basis, whether from invoices, processor settlements, eCommerce payouts or direct deposits.
Accounts Payable Reconstruction iYour AP ledger rebuilt for the backlog period — invoices received, amounts owed, payment dates and any balances still open at the end.
Accounts Receivable Reconstruction iYour AR ledger rebuilt across all backlog months, matching invoices issued to payments received and identifying write-offs and outstanding balances.

Reconciliation

Bank Reconciliation — All Accounts iEvery account reconciled for every month we rebuild, against the actual statement for that period. No account caps and no per-account fee.
Credit Card Reconciliation — All Cards iEvery card reconciled to the cent against actual statements for each period, with transactions coded individually. No batch or miscellaneous categorisation.
Loan & Line of Credit Reconciliation iBalance and activity rebuilt for every facility — term loans, revolving lines, SBA and shareholder loans — with principal and interest split per the amortisation schedule.
Inter-Company & Related Party iTransfers, loans and shared costs between related entities identified and recorded with correct entity tagging, so nothing is commingled.
Payroll Reconciliation iProvider reports obtained for every run in the backlog window and posted as journal entries, with wages, employer taxes, benefits and net pay separated.

Reporting & Close

Monthly Financial Statements iP&L, Balance Sheet and Cash Flow produced for every month we rebuild, so you get a complete historical record rather than a corrected closing balance.
Trial Balance Per Backlog Month iProduced for every reconstructed month and checked against the bank and card reconciliations before statements are finalised.
Adjusting & Prior Period Entries iCorrections posted wherever transactions were miscoded, missed or booked to the wrong period, each documented with what changed, why and which period it affects.
Depreciation Schedule Reconstruction iFixed asset register rebuilt and depreciation recalculated for every backlog month under your elected method, including assets acquired or disposed of during the period.
Year-End CPA Package iFor every complete fiscal year in the engagement: an indexed, audit-ready file with the final trial balance, statements, workpapers, depreciation schedules and exhibits.

Payroll, Contractors & Tax Prep

1099 Identification & Preparation iAs we rebuild, we identify contractor and vendor payments that may need 1099 reporting and flag them. Where a backlog year included a missed filing, we prepare the forms.
Sales Tax Liability Identification iWe flag revenue streams, states and transaction types that may carry sales tax obligations in the workpapers. We do not prepare or file the returns.
Quarterly Estimated Tax Data iReconstructed income and expenses organised by quarter, so your CPA can compute any missed or underpaid estimates — important when a catch-up spans tax years.
Workpaper Preparation for Handoff iA structured package of reconciliation workpapers, account schedules and variance explanations, each tied to the trial balance and ready for your CPA to work from.
Amended Prior Period Support iWhere the rebuild reveals material differences from filed returns, we prepare the corrected statements and workpapers your CPA needs to amend.

Technology — Assure One

AssureBooks — Reconstruction Platform iThe rebuild runs in AssureBooks, which sits on top of your existing ledger rather than replacing it. Included in the engagement at no extra cost.
AssureBooks — Data Entry Automation iHistorical transactions captured and coded in bulk from statements and feeds, with only genuine exceptions routed to your accountant for judgment.
AssureBooks — Reporting Automation iTrial balances and statements generated for every reconstructed month from live data, so each backlog month closes on the same format.
AssurePro — Engagement Tracking iScope, progress and doc requests tracked in AssurePro, so you can see which backlog months are done and what is still outstanding.

Integrations

Works With Your Existing Ledger iIf you already use QuickBooks Online, Xero, Sage Intacct or MyBooks we rebuild inside your existing account. No migration and no parallel system.
Bank Feed & Statement Setup iBank and card feeds configured and historical statements imported to source transaction data for every backlog month.
eCommerce Platforms iEvery Shopify, Amazon, Etsy, eBay and Walmart settlement across the backlog window split into gross sales, refunds, fees, advertising and net proceeds.
Payment Processors iAll Stripe, PayPal, Square and Braintree payouts matched to underlying transactions, with fees separated and net revenue posted for each period.
Doc Capture — Dext, HubDoc iHistorical receipts and invoices pulled from email, bank portals and supplier accounts to support the reconstructed entries.
Payroll — Gusto, ADP, Rippling, Intuit iProvider reports pulled for every run in the backlog window and used to post the payroll journal entries.
Any Other Integration iBill.com, Ramp, Brex and anything else in your stack connected and used to source data. No limit and no per-integration fee.

Your Team

Dedicated Bookkeeper iA named bookkeeper works your engagement start to finish — not a shared queue and not rotating staff — so context builds across every backlog month.
Dedicated Accounting Manager iA senior accountant reviews and approves every month before it is finalised, catching errors and judgment calls before they are locked into the books.
Dedicated Onboarding Advisor iA named advisor scopes the engagement up front: how many months, which accounts, what source docs exist and which integrations need configuring.

Quality Control & Handoff

Senior Review & Sign-Off iA senior reviewer performs a formal final check before handoff — GAAP compliance, reconciliations tying, and statements agreeing to the trial balance.
Month-by-Month Progress Updates iA status note each time a backlog month is completed and approved, so you can see the engagement moving rather than waiting for the end.
Flagged Items Report iA closing list of anything that could not be fully resolved — missing receipts, ambiguous descriptions, unavailable docs — with the date, amount and what is needed.
Clean Handoff iA transition document covering the chart of accounts structure, unusual coding decisions, recurring transactions, integration setup and any open items.

Bookkeeping and Accounting Services
for CPA and Accounting Firms

End-to-end bookkeeping, including catch-up and clean-up, at a fixed fee for clients of any size.

Inclusions

Core Bookkeeping & Accounting

Financial Reporting & Analytics

Controllership Support

Tax Support (Non-Preparation)

Technology — Assure One

Integrations

Your Team

Unlimited Support

Flexible Terms

Virtual CFO Advisory Add-on Plans

Onboarding and Catch up Services

Catch-up Accounting Services

Catch-up & Clean-up Bookkeeping - What's Included

Transaction Processing

Reconciliation

Reporting & Close

Payroll, Contractors & Tax Prep

Technology — Assure One

Integrations

Your Team

Quality Control & Handoff

Add-On Services & À La Carte Pricing

Clean Books. Happy Clients. More Room to Grow.

Connect With Our Bookkeeping Team

Schedule a Free Consultation

Quick Contact

Bookkeeping and Accounting Services for CPA and Accounting Firms

End-to-end bookkeeping, including catch-up and clean-up, at a fixed fee for clients of any size.

Inclusions

Core Bookkeeping & Accounting

Financial Reporting & Analytics

Controllership Support

Tax Support (Non-Preparation)

Technology — Assure One

Integrations

Your Team

Unlimited Support

Flexible Terms

Virtual CFO Advisory Add-on Plans

Onboarding and Catch up Services

Catch-up Accounting Services

Catch-up & Clean-up Bookkeeping - What's Included

Transaction Processing

Reconciliation

Reporting & Close

Payroll, Contractors & Tax Prep

Technology — Assure One

Integrations

Your Team

Quality Control & Handoff

Add-On Services & À La Carte Pricing

Additional Considerations:

Clean Books. Happy Clients. More Room to Grow.

Connect With Our Bookkeeping Team

Schedule a Free Consultation

Quick Contact

Bookkeeping and Accounting Services
for CPA and Accounting Firms