Deducting from an Employee’s Paycheck: When Can it Be Done

  • Accountant
  • AFSP
  • CRTP
  • CIA
  • CMA
  • CPP
  • CPA (US)
  • EA
  • HRCI
  • IAP
  • ORTP
  • SHRM
  • FPC
  • MRTP
  • CFIRS
  • CWS

Published: October, 2021

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Before starting this self study program, please go through the instructional document.

  • Course Description
  • Course Qualification
  • Presenter
  • FAQ

Course Description

Overview

  • Types of deductions
    4 mins
  • State income tax
    16 mins
  • Allowable disposable income
    27 mins
  • Deducting for fringe benefits
    39 mins
  • Deducting for breakage or shortage
    61 mins
  • Deducting for advanced vacation
    85 mins

Course Description

After calculating gross wages for an employee is accomplished, much more difficult decisions have to be made. 

What must an employer deduct from an employee’s wages? 

What can be deducted legally?

What can never be deducted? 

These questions and more must be answered correctly before processing that paycheck. And if this is the employee’s final check…the rules may change!

Of course, everyone knows that payroll deducts for federal and state taxes. However, how much input does the employee have concerning these deductions? Which taxes are mandatory, which are a courtesy and which one the employee control will be explained during this CPE webinar? If the IRS or the state wants payroll to collect for back taxes; how is that processed? What does payroll do if a “payday loan” deduction is received as opposed to a creditor garnishment? Which ones must we honor and why? We will discuss this during this CE webinar.  

Major topics covered in this CPE/CE course:

  • Taxes—which are mandatory, which are a courtesy, and which ones the employee controls.
  • Child support—the limits but not beyond.
  • Tax levies—federal and state.
  • Creditor garnishments—how many can you honor and how often.
  • Voluntary wage assignments for payday loans—when are they required to be honored.
  • Handling fringe benefits such as health insurance or group term life.
  • Uniforms—when the employer pays for it and when the employee furnishes it.
  • Meals—when they become part of the employee’s wages.
  • Lodging—when it is part of the employee’s wages and when is it a perk.
  • Shortages—the employee came up short so they have to cover that right?
  • Breakage—you broke it so you have to pay for it, legal or not.
  • Overpayments—the employee was overpaid so you can just take the money back, or can you?
  • Advanced vacation pays—the employee knows the vacation hours were advanced so we can take them back when the employee quits, can’t we?
  • Loans to employees: what terms can be set while the employee is still active and what can be taken when the employee terminates.
  • Employee purchases—active employees and terminated employees.
  • Anti-wage theft laws and the states.


Handling deductions is a complex task that payroll must get right every time for every payroll check. Failure to deduct the proper amount of taxes could result in penalties on the employer from the IRS, but making an illegal deduction for a fringe benefit or for collecting an overpayment can get the employer a visit from the federal Department of Labor auditor, the state Department of Labor auditor or both! 

In this CPE/CE course, we will discuss these topics and much more as we learn what you can and cannot deduct from an employee’s paycheck.

Learning Objectives

  • To explore which taxes are mandatory, which are a courtesy, and which one the employee controls.
  • To recognize when federal and state wage and hour laws permit recouping overpayments to employees.
  • To analyze the limits that govern deducting for child support, tax levies, and creditor garnishments as opposed to voluntary wage assignments.
  • To identify the rules and regulations for deducting for cash shortages and breakages.

Recommended For

  • This CPE course is good for CPAs, CIAs, CMAs, Accounting Personnel, Business Owners/Executive Officers/Operations, and Departmental Managers, Attorneys/Legal Professionals dealing with the complexities and requirements of Payroll Compliance.
  • This CPE webinar will be beneficial for Payroll, Executives/ Managers/ Administrators/ Professionals/ Practitioners/ Entry Level Personnel Human Resources Executives/Managers/Administrators.
  • This IRS-Approved CE course is recommended for EAs, AFSPs, Tax Attorneys, and Other Tax Professionals advising clients over payroll tax-related matters.

Who Should Attend?

  • Accountant
  • Accounting Firm
  • Accounting Managers
  • Business Owner
  • Business Student
  • Certified Public Accountant (CPA)
  • Chartered Professional Accountant
  • CPA (Industry)
  • CPA - Mid Size Firm
  • CPA - Small Firm
  • CPA in Business
  • Senior Accountant
  • Staff of Accounting Firm
  • Young CPA

Course Qualification

Webinar Qualifies For

  • 2 CPE Credit for Internal Audit Practitioner (IAP)
  • 2 CE Credit of Federal tax-related matters for Enrolled Agents (EA) (Approval No. GEHNZ-T-00717-21-S)
  • 2 CPE Credit of Taxes for Certified Public Accountants (CPA-US)
  • 2 CE Credit of Federal tax-related matters for California Registered Tax Preparers (CRTP) (Approval No. 6273-CE-0672)
  • 2 CE Credit of Federal tax-related matters for Annual Filing Season Program (AFSP)
  • 2 RCH Credit of HR (General) for Human Resource Certification Institute (HRCI) (Approval No. 583384)
  • 2 CE Credit of Federal tax-related matters for Oregon Registered Tax Preparers (ORTP) (Approval No. GEHNZ-T-00717-21-S)
  • 2 CE Credit of Federal tax-related matters for Maryland Tax Preparer (MRTP) (Approval No. GEHNZ-T-00717-21-S)
  • 2 PDC Credit for SHRM Professionals (Approval No. 22-UU5QN)
  • 2 CE Credit for Certified Fiduciary & Investment Risk Specialist (CFIRS)
  • 2 CE Credit for Certified Wealth Strategist (CWS)
  • 2 General Credit for Accountant/Bookeeper
  • 2 RCH Credit for Fundamental Payroll Certification (FPC) (Approval No. 22CPE040)
  • 2 RCH Credit for Certified Payroll Professional (CPP) (Approval No. 22CPE040)

Additional details

  • Course Level :
    Basic
  • Credits :
    2
  • Instructional Method :
    QAS Self Study
  • Pre-requisites :
    None
  • Advance Preparation :
    None

IRS APPROVED

MY-CPE LLC, 1600 Highway 6 south, suite 250, sugar land, TX, 77478

MY-CPE LLC (Sponsor Id#: GEHNZ) has entered into an agreement with the Internal Revenue Service, to meet the requirements of 31 Code of Federal Regulations, section 10.6(g), covering maintenance of attendance records, retention of program outlines, qualifications of instructors, and length of class hours. This agreement does not constitute an endorsement by the IRS as to the quality of the program or its contribution to the professional competence of the enrolled individual. Credit earned by attendees with a PTIN will be reported directly to the IRS as required of all providers. To ensure your CPE hours are reported, update your profile in My Account to include your PTIN number. Please note: IRS CE is only mandatory for EAs and ERPAs. For all other tax return preparers, CE is voluntary.

NASBA APPROVED

MY-CPE LLC, 1600 Highway 6 south, suite 250, sugar land, TX, 77478

MY-CPE LLC (Sponsor Id#: 143597) is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors. State boards of accountancy have final authority on the acceptance of individual courses for CPE credit. Complaints regarding registered sponsors may be submitted to the National Registry of CPE Sponsors through its website: www.NASBARegistry.org.

CTEC APPROVED

MY-CPE LLC, 1600 Highway 6 south, suite 250, sugar land, TX, 77478

MY-CPE LLC (Sponsor ID# : 6273) has been approved by the California Tax Education Council to offer continuing education courses that count as credit towards the annual “continuing education” requirement imposed by the State of California for CTEC Registered Tax Preparers. A listing of additional requirements to register as a tax preparer may be obtained by contacting CTEC at P.O. Box 2890, Sacramento, CA, 95812-2890, toll-free by phone at (877) 850-2832, or on the Internet at www.ctec.org.

Presenter

About Presenter

Vicki Lambert, CPP

President, The Payroll Advisor

Vicki M. Lambert, CPP, is president and academic director of The Payroll Advisor™ a firm specializing in training payroll professionals. With over 35 years of hands-on experience in all facets of payroll functions as well as over 20 years as a trainer and author, Ms. Lambert is a sought-after and respected voice in the practice and management of payroll issues. She has conducted open market training seminars on payroll issues across the United States that have been attended by executives and professionals from some of the most prestigious firms in business today.

Ms. Lambert has lectured extensively on payroll administration and compliance issues for clients that have included Automatic Data Processing, CCH Incorporated, Ceridian Employer Services, and The Employer Group. Ms. Lambert has also served as a consultant and in-house trainer for businesses such as Sun Microsystems, Paychex, Fox Studios, Disney, County of Riverside, and City of Hesperia.

Ms. Lambert is an adjunct faculty member at Brandman University in Southern California. She is the creator of and the instructor for the Practical Payroll Online program offered through the School of Extended Education. Ms. Lambert currently produces and presents audio seminars and webcasts for clients and business groups throughout the country.

About Company

The Payroll Advisor

thepayrolladvisor.com/

The Payroll Advisor™ was developed to be your source for payroll training at all levels within the payroll field as well as for anyone who relies on complete, accurate and timely information regarding all aspects of the payroll function.
 
Our Philosophy
To achieve and maintain an acceptable level of competence within any endeavor requires effort and commitment. To truly become a master of your chosen field demands a curiosity and dedication that brings the science and mechanics of an occupation or craft to a level of artistry. But there is a level beyond that of a master that few in any area achieve. To get here one must have a passion for the field that transcends professional accolades or economic achievement. This is the point where the importance of the activity, the nobility of the work, and the realization that the positive results from your efforts can elevate the entire field. It is from this passion that The Payroll Advisor™ came to be.
 
Our Mission
The mission of The Payroll Advisor™ is to provide the absolute best payroll training available!  It must be timely, correct, understandable and accessible, and focused on the actual needs of the payroll professional in today’s fast-paced business environment.  This is done chiefly through the internet and other electronic means.
 
We also offer our high-quality webinars to outside vendors to offer to their clients through their own brand. Ms. Lambert is the speaker for each of these information-packed webinars. Our clients include Ascentis, Audio Solutions, Avant Resources, Business 21 Publications/Rapid Learning Institute, Center for Competitive Management, Compliance Online, Online Compliance Panel, Peoplestrategy, Thompson Interactive and Train HR.
 
Extended Education:  We concentrate on two methods to provide the finest quality payroll training under the Extended Education Departments of colleges and universities across the country. First, the Payroll Practice and Management Online Program is available in over one thousand colleges and universities across the United States and worldwide through Ed2Go/Cengage Learning/Gatlin Education.  Ms. Lambert is the content editor for this outstanding program as well as its current facilitator.
 
Second, Ms. Lambert is the content developer as well as the instructor for the Practical Payroll Online program offered at Brandman University. As an adjunct faculty member, Ms. Lambert teaches both the spring and fall semesters programs.

Faq

FAQs content

  • To receive Continuing Education credit for the event, you must register for the webcast prior to the start of each program.
  • Continuing Education Credit Certificate is available to all eligible participants within 24 hours of each webinar.
  • You must attend complete live webinar and respond to all polling questions asked during the webinar. Credits would be issued on 50 minute credit hour basis.
  • Polling feature Not supported: If you are logging in through browser or web portal in the browser (zoom.us) it doesn’t support the polling feature. Please be advised the current polling feature can only be supported via Zoom desktop and mobile app. You can check the same here : https://support.zoom.us/hc/en-us/articles/203749865-Polling-for-webinars
  • This event may be a recorded rebroadcast of a live event done in past and the instructor will be available to answer your questions during/after the webinar.
  • If you still face the polling problem please don’t panic and provide your response in the chat and we shall consider the same for processing for credits. You can download Zoom by clicking on the mentioned link : https://zoom.us/download
  • Our courses meet the global Continuing Professional Development (CPD-IES7) Standard for Chartered Accountants with International Education Standard 7 (IES 7) set by The International Federation of Accountants (IFAC), the International Accounting Education Standards Board (IAESB) and the Association of Chartered Certified Accountants (ACCA). Based on our accreditation by existing IFAC members and affiliates, we believe learners can count their professionally relevant, verifiable learning activities on myCPE, including taking on demand courses and attending live webinars, toward fulfillment of their verifiable CPD-IES7 requirements. However, if there is any question, we recommend that the individual learner confirm with his/her professional licensing organization before taking myCPE courses for CPD-IES7 credit.
  • You can manage your continuing education certificates and credits through your certificate dashboard which is available when you are logged in to your account (LOGIN)
  • As an accredited provider of Continuing Professional Education in the United States, myCPE online learning platform, courses, and webinars meet the requirements set forth by the Institute of Management Accountants (IMA), an IFAC Member Organization, as well as the National State Boards of Accountancy (NASBA) and the Institute of Internal Auditors (IIA), both IFAC Affiliates. As well as it has been approved by NASBA, Internal Revenue Service (IRS), Certified Financial Planner Board (CFP Board), California Tax Education Council (CTEC), Society of Human Resource Professional (SHRM), Human Resource Certification Institute (HRCI) and many more.Therefore, we believe learners can count their professionally relevant, verifiable learning activities on myCPE, including taking on demand courses and attending live webinars, toward fulfillment of their verifiable continuing education requirement as CPD-IES7 requirements. However, if there is any question, we recommend that the individual learner confirm with his/her professional licensing organization before taking myCPE courses for CPD-IES7 credit.
  • myCPE Courses are taken by : CPA | CMA | CFE | CIA | CPA(Yellow Book)| CFP | CFA | CPA (Govt.) | EA | CRTP | MRTP | ORTP | ABV | CITP | CVA | PFS | CFF and others.

Ratings and Review

4.4

26 Ratings

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1

LM

Lisa Mccarrick, CPP

May 6th, 2022

Excellent material & information.

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